The HR Associate (Payroll) supports the processing of UNICEF payrolls and other entitlements globally. Under the guidance of the supervisor, the incumbent of the position assists in the processing of monthly payrolls and staff entitlements for internationally and locally recruited UNICEF. The incumbent reviews complex cases of financial and supporting documentation and responds to staff queries on payments and entitlement queries. The HR Associate (Payroll) also supports in the office in reviewing reports for accuracy of the entitlements.
Summary of key functions/accountabilities:
Monthly payroll process activities
Generate and review, analyze comparison reports, payroll simulations, net pay and bank record validation reports for assigned pay areas
Review and validate variances appearing in the payroll reports
Review exceptions and follow up with HR administration to ensure that necessary corrective actions are taken on time
Verify consistency of salary data i.e. salary scales including dependency allowances, post adjustment, insurance rates, danger pay by comparing them to rates officially published by ICSC or the UN insurance
Review the funding analysis reports and liaise with country offices in resolving the funding issues. Provide advice on corrective actions following analytical review of the funding errors
Manage incoming requests in the case tool
Review and process salary advances and rental advances requests
Assist in the reconciliation of all accounts related to payroll
Manage payroll inputs through the case tool
Review and process final entitlements for separating staff members
Monitor individual PAR accounts related to payroll to ensure timely recovery of advances and follow up as necessary
Ensure all related recovery information is processed
Review and respond to queries from staff and vendors on issues related areas of responsibilities
Monitor and prioritize the workload for pending actions, and escalate any difficulties ahead of time
Maintain liaison with the UN Insurance and Tax Unit on issues related to UNICEF staff
Other operational activities as guided by the senior staff.
Perform estimate calculations for newly recruited, separating and retiring staff members, as required
Perform estimate calculations for special leave without pay (SLWOP) deferral cases.
Participate in system testing for salary scales changes and other system related changes
Monitor the correctness of individual local pension fund accounts through exception reports and reconcile the outstanding pension fund participant exception reports (PRE cases) forwarded by United Nations Joint Staff Pension Fund (UNJSPF)
Maintain referential integrity between case records and ERP SAP records
Execute all required processing controls (e.g. eligibility, policy compliance, duplicate checking, transaction/employee/account status verification, other)
Review and generate Pension Fund Separation Notifications
Maintain, record, and update payments for third party vendors and clients within UNICEF
Administer the monthly After-Service-Medical-Insurance Medical Insurance Plan (ASHI-MIP) deductions
Be nominated to participate in special projects, as required
Perform ad hoc duties as required.
To qualify as an advocate for every child you will have…
Completion of secondary education (i.e., high school diploma) is a minimum requirement.
University level courses in finance, economics, business administration or related field are desirable.
Minimum 2 years of relevant experience in finance or payroll for candidates holding Bachelor’s or Master’s Degree in finance, economics, business administration or related field.
Minimum 6 years of relevant experience in finance or payroll for candidates without university degrees.
Working knowledge of the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.
Previous hands-on experience in planning, organizing and delivering administrative support services is required.
Work experience with a development organization is an asset.
Knowledge of UN/UNICEF'S rules, regulations and procedures is considered an asset.
Fluency in English (verbal and written) is required.
Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is an asset.
