Human Resources Coordinator

Cuso International, Ottawa, Canada

Skill Required:, HR and Admin
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
6th August, 2018

Job Description


Reporting to the Director, Human Resources, the Human Resources Coordinator supports the daily operations and initiatives of the Human Resources team. While ensuring the digital data integrity of employee information, this role also ensures that all hardcopy records are current and accurate. The Human Resources Coordinator is an active contributor to the employee life cycle through recruitment support, HR communications, annual events and the Joint Occupational Health & Safety Committee.

Job Function:


  • Oversee the administrative aspects of the employee life cycle and ensure all related data is accurately recorded and updated in the Human Resources Information System (HRIS)
  • Pull ad hoc reports from the HRIS and provide a baseline analysis of data when needed
  • Process all cheque requisitions for the HR team in accordance with the Chart of Accounts
  • Manage Cuso International’s timesheet system and assist staff with troubleshooting
  • Update the staff directory, employee emergency contact list, organizational charts, and mail slots on a monthly basis and/or as needed
  • Coordinate the procurement of business cards for Cuso International employees
  • Support recruitment activities (e.g. job postings, interview scheduling, resume screening and reference checking) and the maintenance of the applicant tracking system (ATS)
  • Coordinate the staff onboarding and offboarding process
  • Assist with the development of HR communication and distribution to all staff
  • Create and update HR forms and provide assistance with tracking activities as needed
  • Coordinate the activities of the Joint Occupational Health & Safety Committee, provide related support and provide support to the Manager, International Volunteer on issues related to safety and security
  • Prepare letters for staff, including offer letters, extension letters & employment verification letters
  • Provide logistical support for HR initiatives and staff events as required
  • Update and maintain the HR Intranet website on Office 365
  • Support the Health & Benefits Administrator with the collection of health and benefit paperwork
  • Provide cover for the delivery phone, Health and Benefits Administrator and HR Advisors when needed
  • Undertake specific additional responsibilities from time-to-time, as may be agreed upon with the Director, Human Resources

Job Requirement:


  • University degree or college diploma in a relevant field
  • A minimum one (1) year of relevant experience in providing human resources administrative services within an organization
  • High attention to detail, a commitment to accuracy and thoroughness in tasks undertaken
  • Excellent organizational and time management skills
  • Strong team-working and customer service skills
  • Able to effectively manage competing demands and to prioritize effectively
  • Positive and enthusiastic response to change and working in a dynamic environment
  • Results and solutions-oriented, with a commitment to learning and continuous improvement
  • Excellent verbal and written communication skills in English and French and/or Spanish
  • Advanced proficiency with Excel spreadsheets and the ability to analyze data
  • Experience with the Microsoft Office Suite and HR databases
  • Demonstrates attitudes and behaviors which show respect for diversity


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