DRC has been providing relief and development services in the Horn of Africa since 1997. Using a human rights framework, the DRC East Africa and Great Lakes (EAGL) operation focuses on people who are affected by displacement, including refugees, internally displaced, migrants, and host communities in Burundi, Ethiopia, Djibouti, Democratic Republic of Congo, Kenya, Somalia, South Sudan, Sudan, Tanzania and Uganda.
Overall purpose of the role:
The purpose of the role is to provide human resources and administrative support to Regional Office HR department across the full range of HR processes and service areas. The HR Intern will report to Regional HR and Admin Manager.
Key responsibilities:
Assist in the recruiting and selection process
Preparing job advertisements and posting on DRC Website and other relevant media/sites as required; Assist in long-listing process as may be required;
Schedule and administer written tests for shortlisted candidates, and compile & forward to the hiring manager;
Schedule interviews in consultation with the hiring manager, and other panelists;
Preparation of interview files/documents and ensure arrangements including venue are in place ahead of I interviews.
Inform job applicants on status of their application;
Assist in administration of HRManager (recruitment system) including updating candidate status, sending correspondence through the system, and closing out vacancies;
Assist in scheduling and arrange onboarding process for new staff.
HR Administration:
Assist in preparation of documentation for immigration processing as assigned by the supervisor
Support timely in processing Visas, special passes and work permits
Support timely payment processing for the Regional office HR services
Update/create personnel files ensuring completeness while adherence to highest level of confidentiality
Assist on audit requests; retrieval of documents and ensure completeness on audit documents
Monitor expiry of staff contracts and advise the Regional HR on timely basis;
Update HR related databases such as contract trackers, staff lists and reports
DRC Dynamics:
Assist in updating and cleaning employee data in DRC Dynamics;
Assist users to use the HR module in DRC Dynamics;
Extract reports from DRC Dynamics as requested e.g. leave balances,
Payroll:
Assist in consolidating payroll documentation and payroll changes in the system.
Separation:
Preparation of certificate of service for departing staff
Coordinate for staff exit documents and ensure they are filed accordingly.
About you:
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience:
Minimum Diploma in Business management, Human Resource Management or related social science
Prior 6-12 months work/internship experience within HR environment with familiarity of human resources procedures and practices
Interest and aptitude to work in Human Resources, or non-profit management/administrative fields;
Attention to detail, ability to prioritize tasks and handle numerous assignments simultaneously;
