Human Resources Officer
The United Nations Office at Geneva, Geneva, Switzerland
Closing Date for Applications:
- The post is based in the Human Resources Service, Division of Administration at the United Nations Office in Geneva. The Human Resources Officer reports to the Chief of Unit.
Within delegated authority, the Human Resources Officer will be responsible for the following duties:
- Provides advice and support to managers and staff on human resources related matters.
- Prepares special reports and participates and/or leads special human resources project.
- Keeps abreast of developments in various areas of human resources. Identifies upcoming vacancies in coordination with client offices.
- Prepares vacancy announcements, reviews applications, and provides a short-list to those offices.
- Arranges and conducts interviews to select candidates.
- Reviews recommendation on the selection of candidate by client offices.
- Serves as ex-officio in appointment and promotion bodies, examinations boards, and prepares and presents cases to these bodies.
- Prepares job offers for successful candidates.
- Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices.
- Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
- Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulation and rules.
- Administers and provides advice on salary and related benefits, travel, and social security entitlements.
- Determines and recommends benefits and entitlements for staff on the basis of contractual status.
- Reviews policies and procedures and recommends changes as required.
- Provides support in identifying and analyzing recruitment trends and
- Organization's needs; participates in assessing training needs and provides input for the design of programmes to meet the identified needs. Participates in delivering training programmes.
- Prepares policy papers, position papers and briefing notes on HR-related issues , for presentation to Senior Management, and other stakeholders
- Provides advice on mobility and career development to staff, particularly young professionals and staff in the General Service and related categories.
- Designs, plans, monitors and provides induction orientation programme and briefing to new staff members.
- Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
- Prepares classification analysis of jobs in Professional and General Service and related categories.
- Assists in preparing policy papers, position papers and briefing notes on a variety of HR issues.
- Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Advanced university degree (Master’s degree or equivalent degree) in human resources management, business or public administration, social sciences, education or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. HR certification in administration of staff contracts and benefits and entitlement is desirable.
- A minimum of five years of progressively responsible experience in human resources management, administration or related area is required.
- Experience using SAP, PeopleSoft, or similar Enterprise Resource Planning System (ERP) is required.
- At least two years of HR functions in an international organization, preferably within the United Nations Common System, is desirable.
- Experience advising managers and staff on the interpretation and application of human resources policies, including staff administration is desirable.
- Experience in delivering training and presentations on HR issues is also desirable.
- Experience with job evaluation is desirable.
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French is required. Knowledge of another UN official language is desirable.