The position is attached to the Human Resources Unit of the ILO Regional Office for Latin America and the Caribbean. This work unit has overall responsibility for promoting ILO principles and policies, executing its programs and providing strategic guidance and support to offices in the region.
Main goal
As a member of the team, the position incumbent will provide professional services for the efficient, effective and client-oriented execution and administration of a range of operational HR activities at the regional level. These activities will include functions of development, monitoring, evaluation, administration and provision of orientations with respect to a specific series of human resources services for the region. This work will be governed by the rules, regulations, policies, procedures and guidelines established in the field of human resources and will include the use of the institutional resource planning system.
The position holder will work under the supervision of the Regional Human Resources Coordinator . Daily activities and tasks will require minimal supervision. The owner will receive detailed instructions and guidance in case of having to deal with special activities or unusual or complex issues. Her superior's supervision will focus on substantive control and facilitation with respect to the program.
Work relationships
Internally, the incumbent will be in contact with the staff and managers concerned in the field offices, the places where projects are carried out and the headquarters in order to maintain effective working relationships, exchange information on the interpretation of the policies and analysis of information necessary for human resources processes, and collaborate appropriately with staff representatives.
Externally, the incumbent will be in contact mainly with his/her counterparts in government (permanent missions and competent authorities), United Nations agencies and other international organizations to exchange information and get help regarding related thematic issues and issues. with the human resources policy.
Core Roles and Responsibilities
Provide professional services to your supervisor for the provision of a certain series of human resources services. Keep track of the work of personnel who perform tasks related to human resources in the region and provide guidance. Supervise staff if applicable.
Control and verify, in the assigned technical areas, the accuracy and adequacy of the human resources actions initiated and/or processed by the human resources personnel or other support personnel in the region, and approve actions in the planning system institutional resources, in accordance with the authority delegated to it.
Collaborate to harmonize hiring processes in the region in order to establish and maintain a consistent way of applying the rules regarding classification and organizational structure, and hiring processes. Take notes during interviews conducted by selection committees, and write appropriate reports for review by selection committee members, if applicable.
Analyze, review and classify job descriptions for general services and national organic services in accordance with applicable classification regulations.
Ensure that reclassification requests comply with the terms of the applicable policy and procedures and that all required information and documentation is provided. Write communications and provide the pertinent information to the personnel and managers concerned. Participate in reclassification reviews and desk audits, and prepare draft reports on any findings.
Conduct research studies, analyze data and information on human resources in the region from multiple sources, and prepare analytical reports for senior management.
Promote the use of the talent management system and other human resources tools to ensure compliance with regulations in the region.
Monitor the efficiency and effectiveness of work methods and processes across the region and make recommendations for improvements. Work closely with concerned staff and managers to ensure services are designed and run efficiently and smoothly, and make recommendations for related process improvements.
Stay informed and expand your knowledge of HR policies, developments, and best practices. Share knowledge with staff to ensure they are well informed and work in compliance with changes in rules, regulations, policies and procedures.
optional section (only if necessary)
Determine the training needs of personnel performing HR-related tasks, develop HR-related training materials and tools, and organize and deliver training and information sessions and workshops on the rules, regulations, policies, and procedures in human resources for personnel in the region. Provide support to initiatives related to talent management.
Represent the work unit at regional and local level inter-agency coordination committees and meetings dealing with UN common system and human resources issues, prepare briefing notes on major issues and developments, and follow up when appropriate.
Eventually carry out, within the framework of their tasks and responsibilities, missions to other offices or places where projects are being developed, if applicable.
Perform other related tasks that are assigned.
Minimum requirements
University degree (bachelor's degree or equivalent) in a work-related field.
Equivalent work experience may be considered in lieu of a college degree.
Experience
A minimum of two years of professional experience related to human resources.
Languages
Excellent command of the Spanish language and advanced level of the English language
