Humanitarian Administrator

Oxfam, OXFORD (OXFAM HOUSE), United Kingdom

Skill Required:, HR and Admin
Closing Date for Applications: 
22nd July, 2016

Job Description

Job Purpose - Key Responsibilities and Accountabilities
To work within the Global Humanitarian Team, Administration Team to facilitate the deployment of staff to Oxfam’s Humanitarian Programme, by providing critical and efficient travel and accommodation logistics. To be the point of contact for all administration

Creates, contributes and maintains departmental systems and procedures to enhance the department’s services
Draws from a number of information sources to inform individual and group decisions
Solves complex problems which have some variety and takes decisions based on specialist knowledge
Communicates widely within the department - across theme teams, RHUs , Country offices and with external contacts
Being a member of a key team who’s overall responsibility is to provide crucial administration & travel logistics, particularly in emergencies when demand is high
Focal point for administration- including procurement of departmental resources and assets, support meetings and take minutes inc video conferencing, update Organigrams, ordering and sending of HD publications and organising translations.
Support small projects and research as requested
Support departmental events and meetings for core staff based in Oxford
Being the sole travel advisory and logistical service for UK based deployments and support regional staff during emergencies (particularly Category 1)
Creating robust relationships with internal and external colleagues keeping them informed of travel logistics and other relevant information within a time frame where arrangements are often/repeatedly changing
Actively promote Oxfam’s “Green Sky” policy, monitoring travel, making suggestions for cost savings and taking into account the environmental impact
Carry out departmental inductions for new starters and RRTs
Process invoices, requisitions and credit card payments using relevant processes and paperwork
Basic budget decisions e.g. courier or visa charges
Keep accurate records
Deal with confidential information
Rota based team mobile phone requiring out of hours availability

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