Humanitarian Affairs Associate

United Nations Volunteers, Riyadh, Saudi Arabia

Skill Required:, Project/ Programme Management
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
30th November, 2020

Job Description

Description of task

Within the delegated authority and under the supervision of Head of the filed Coordination and Access unit or his/her designated mandated representative(s), the UN Volunteer Humanitarian Affairs Associate will:

Ensures implementation of operational strategies, focusing on achievement of the following results:

  • Full compliance of administrative and operational activities with UN OCHA rules, regulations, policies and strategies;
  • Provision of inputs to preparation of administrative team results-oriented workplans;
  • Drafts official Note Verbal in Arabic to support humanitarian and diplomatic objectives;
  • Acts as Duty Officer and works in 24/7 shifts on a regular basis to support ongoing notification requirements;
  • Regular engagement with the Saudi Led Coalition through EHOC;
  • Regular engagement and follow up with humanitarian partners;
  • Supports ongoing troubleshooting in line with operational requirements.

Ensures effective and efficient functioning of the unit (OCHA DLT), focusing on achievement of the following results:

  • Contacts with visitors and staff, arrangement of appointments and meetings, and acts as an interpreter when required;
  • Manages the administrative workload to ensure humanitarian notification are processed and followed up in a timely manner;
  • Translation of correspondences, when needed;
  • Prepares the DLT monthly overview on activities performed and notifications submitted.

Ensures effective administrative and logistical support, focusing on achievement of the following results:

  • Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
  • Administrative support to conferences, workshops, retreats;
  • Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
  • Maintenance and update of the filing system/notification platform, ensuring safekeeping of confidential materials;
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit;
  • Assistance in the preparation of budget, provision of information for audit;
  • Serves as back up to the Programme Associate and Administrative when required; and
  • Performs other duties as assigned.

Provides support to office maintenance and assets management, focusing on achievement of the following results:

  • Maintenance of records on assets management, preparation of reports.
  • Maintenance of files and records relevant to the notification platform
  • Provision of support to maintenance of common premises and common services

Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

  • Participation in the training for the operations/projects staff on administration.
  • Sound contributions to knowledge networks and communities of practice.
  • Any other related tasks as may be required or assigned by the supervisor.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.


Required degree level: Bachelor degree or equivalent

Required experience: 24 Months

Experience remark:

  • 2 years of exepriance with bachelor’s degree in related field; Or High school diploma with 5 years of working experience in general office support or related area;
  • Knowledge of OCHA operations is an advantage;
  • Skills in the usage of computers and office software packages (MS Word, Excel, etc.) are required;
  • Experience in working with Government, military institutions, UN Agencies and logistics operations is desirable;
  • UN experience, in particular related to Yemen, is desirable

Language skills:

  • English(Mandatory), Level - Fluent
  • Arabic(Mandatory), Level - Fluent


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