Description of the unit / department:
Trocaire is one of Ireland’s top International INGOs, having over 45 years’ of experience in international Humanitarian and Development response, and has been working in Gedo since 1993. Currently Trócaire implements Health, Nutrition, Protection, WASH and Education Programme activities. Trocaire places great emphasis on empowering local communities and partners so that control and agency lies with those with whom we work.
Background to the Role:
Given the scale of humanitarian needs and a growing portfolio, Trócaire is now recruiting a Humanitarian Programme Manager, to be based in Gedo, in order to strengthen the management capacity of this growing team.
This role, which sits within the County’s Senior Management Team (SMT), plans and coordinates all of Trócaire’s humanitarian interventions and provides strategic and technical advice and oversight to programme coordinators on proposed humanitarian interventions. S/he will need to have a strong technical background in humanitarian programming, but also be able to maximise linkages with our large health and nutrition programme and to ensure a strong programme quality agenda that can attract new institutional funding.
Director of Programmes/Assistant Country Director
3 Programme Coordinators (WASH, Protection, Education - EiE), one Resilience Project Officer
2 years, renewable
Grade and Scale:**
PM Scale (6), Somalia
Location of Position
Gedo, Somalia with frequent international travel
Safeguarding Programme Participants Policy:
Trócaire is committed to Safeguarding Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
Scope of the Role:
The Humanitarian Programme Manager is responsible for ensuring the effective delivery of strong coherent thematic programmes, that meet internal and external programme quality demands; that are in line with Trócaire’s policies; that incorporate research and innovation; and that inform humanitarian policy and advocacy work locally and internationally.
The Humanitarian Programme manager will also play a key role in ensuring that Trocaire maintains a strong funding base for programmes in Somalia.
Key Duties & Responsibilities
Programme Development and Management: This will involve working with and supporting Programme Coordinators to:
- Manage a portfolio of thematic humanitarian programmes that respond to the local context, and contribute to a clear strategic country vision and theory of change.
- Ensure that different thematic areas of work are mutually reinforcing and contribute collectively to the achievement of country-level outcomes. Specifically it is important to ensure strong linkages between our health and humanitarian work.
- Ensure that humanitarian programmes in Somalia contribute to the organizational policy priorities and deliverables.
- Develop and oversee the implementation of a humanitarian advocacy strategy for Somalia?
- Ensure that all programmes effectively mainstream gender and protection throughout the programme cycle.
- Ensure there is constant and open communication between the humanitarian programme team and global humanitarian team. This should facilitate joined up thinking and learning that can contribute towards organisational goals and priorities.
- Working with the MEAL coordinator, identify learning priorities within each thematic area and facilitate the sharing of this learning across programmes and externally as appropriate.
- Ensure regular communication with the Business Development and Grants Manager to ensure that all programmes meet the requirements of back donors and that relevant support is given to PC’s as needed to meet these requirements.
Specific to Programme Implementation and Monitoring:
- With support from the MEAL Co-ordinator ensure that all programmes are being implemented within a clear M&E framework that includes regular monitoring by the Programme Coordinators.
- Establish a standardised reporting system for all humanitarian programmes in Gedo, in line with organisational policy and any institutional funding requirements.
- Establish a regular programme review process with the Programme Coordinators to ensure that programmes are on track and challenges are dealt with.
- Assist programme coordinators to deliver high quality Annual Programme Reviews that provide clear evidence of progress on an annual basis and that can be used for programme management, internal reporting and reporting to donors (e.g. OfDA, Irish Aid, UNICEF, D&P, Kindermissionwerk etc).
- With support from the Director of Programmes/ACD, oversee preparation of quality reporting for Trócaire and donors;
- Keep CMT, SMT and the global Humanitarian team regularly informed of progress, impact of programmes and any problems encountered.
Human Resource Management
- Line Manage three Programme Coordinators (PCs), ensuring that all are clear on the change to which they are contributing and on their roles and responsibilities.
- Support, mentor and coach the PCs as part of their professional development and to help them to be highly effective in their work.
- Implement an effective performance management system in line with organisational policy.
- Establish a team approach to programming, ensuring that programme Coordinator’s work together to share learning and to exchange skills.
- Foster a culture of peer support and constructive engagement amongst humanitarian programme staff.
- Establish regular team meetings to ensure that Programme staff are familiar with each other’s work and to facilitate rolling out of organisational programme processes and policies within the country team.
- Ensure that all humanitarian programme staff complete an induction process that equips them to confidently and effectively deliver on their role.
Financial and Admin Management
- As a member of the senior management team, support the development of programme budgets and participate in regular budget reviews.
- Establish monthly team meetings together with the Director of Programmes, Programme Accountants and Programme Coordinators to review and monitor expenditure of all programmes.
- Ensure that finance/programme staff are familiar with internal and external (e.g. back donor) financial management guidelines and policies, including fraud policies, and that these are adhered to.
- Ensure that all humanitarian programme financial and narrative reports are produced in a timely manner and to a high standard.
- Support the Business Development and Grants Manager to review an Institutional Funding Strategy for Humanitarian work.
- Support the CD and Director of Progammes/ACD in identifying possible funding opportunities in-country.
- Provide technical support to the Programme Coordinators in developing IF proposals and ensure timely reporting for all IF.
- Ensure that PCs provide the necessary support to partners to meet donor reporting and compliance requirements and that support is available if necessary.
- Participate in appropriate networks to ensure Trócaire is appropriately represented with regard to humanitarian interventions, including relevant UN cluster meetings and line ministries.
- Work with the Regional Support Office staff (PSO) and the Communication Department at HQ to ensure that Trócaire’s humanitarian work is professionally profiled nationally and internationally.
Other Duties and Responsibilities
- Fulfil other reasonable duties and responsibilities, as requested by the Director of Programmes/Assistant Country Director.
Person Specification – Essential (E)
- Graduate level education in development studies or a relevant subject at Masters Level.
- At least 5 years’ experience working in Humanitarian crisis settings and managing a significantly large humanitarian programme in a complex environment
- Knowledge and experience of managing or working on emergency response, protection and resilience programmes.
- Knowledge of the key issues and trends in the development sector as a whole but especially on humanitarian issues.
Good understanding and experience of project/programme management cycle, and participatory appraisal techniques
- Good understanding of financial management systems and budget monitoring and reporting.
- Demonstrated capacity for analysis and writing.
- Good written and oral communications in Somali and English, interpersonal and team work skills
- Good understanding of partnership and localisation processes
- Strong commitment to social justice.
- Availability to work outside normal hours and travel extensively within the region and outside when necessary