Information Management Coordinator

International Atomic Energy Agency

Vienna, Austria

Experience: 0 to 3 Years

Skill Required: IT and ICT

The Division of Nuclear Fuel Cycle and Waste Technology (NEFW) comprises the Nuclear Fuel Cycle and Materials Section, the Waste Technology Section, the Decommissioning & Environmental Remediation Section and the Research Reactor Section. The Division seeks to support Member States in building their capacity to access technologies, to share good practices and to develop safe and effective approaches across all aspects of research reactors, nuclear fuel cycle, decommissioning, radioactive waste management and environmental remediation.

Main Purpose:

Reporting to the Division Director, the Information Management Coordinator acts as a focal point to the Division Management on organizing the institutional memory to support programme development and delivery. He/She keeps oversees the implementation of internal knowledge management activities in line with the IAEA values and policies. The Information Management Coordinator supports the reporting and communication activities, devising the best ways to provide historical background and contextual information for better presentation of the Agency values and activities and acting as point of contact for background and cross-cutting references.


The Information Management Coordinator is: (i) a programme developer, assisting the Division Director and managers for planning programmatic activities based on comprehensive information about previous relevant initiatives, actions and outcomes; (ii) a project officer, assisting the team in formulating project proposals and initiatives in cooperation with the Technical Cooperation Department (TC); (iii) a knowledge management expert, devising on the optimum internal knowledge preservation methodology and presentation;

Functions / Key Results Expected:

  • Prepare the proposal and action plan on consolidating, organizing, maintaining and sharing the institutional knowledge of the Division. Provide expertise and advice to the Division Director on the latest innovations and best practices in the field. Lead the creation of the on-line knowledge repository in consultation with technical experts.
  • In consultation with the Division Director, develop and coordinate the implementation of a promotion plan for raising awareness of programmatic activities and outcomes to a wide range of stakeholders
  • Devise and manage mechanisms for exchange of information, knowledge management and lessons learned at the division level
  • Develop and maintain networks and partnerships with national institutions and relevant stakeholders,
  • Provide support to the Division Management on programme development and delivery, identify and implement approaches and techniques to achieve programme targets.
  • Provide overview of programme and project documents and serve as Divisional focal point for internal knowledge management.
  • Contribute to programme performance reports. Prepare various written outputs, documentation, analysis and reports as requested and ad hoc.
  • Contributes to strengthening the cooperation between the IAEA and other international organizations such as OECD/NEA, EC.
  • Plans and leads consultancy meetings and capacity building training and workshops including proposing a subject, preparing the scope, selecting participants, co-ordinating the preparation of reports and documents.

Qualifications, Experience and Language skills:

  • Advanced university degree in engineering, science, behavioural science, nuclear, human resources development, training or a related field.
  • Minimum seven years of work experience in technology development and/or programme implementation in nuclear fuel cycle- or waste technology-related field. Experience related to development of training and promotional materials desirable.
  • Hands-on experience in developing and implementing projects related to any of Divisions subject area and awareness of international / national programmes on nuclear fuel cycle and waste technology. Experience at the international level desirable.
  • Practical knowledge of and experience in the strategies, methodologies, technologies and practices used for information and knowledge management, and awareness of and interest in innovative approaches and processes under development. 
  • Experience in resource mobilisation desirable.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.