Institutional Affairs Assistant

International Monetary Fund, Washington DC, United States

Skill Required:, Education ManagementIT and ICTMedia and Communication
Preferred Experience: 
7 to 10 Year
Closing Date for Applications: 
8th March, 2021

Job Description

Job Summary

Under the general supervision of the Unit Chief of the Work Program Unit in the Secretary's Department (SECAIWP), the Institutional Affairs Assistant contributes to the unit’s overall responsibility to formulate the Board Work Program and ensure its efficient implementation. The selected candidate would be expected to collaborate with other work units within the department including the Offices of Executive Directors. The appointment is expected to last up to a maximum of two years.

Major Duties and Responsibilities

Specific responsibilities include, but not limited to:

  • Performing data research/analytics and drafting explanatory narratives, including preparing presentations for use by the Work Program Unit, SEC senior staff, and the Executive Board. Managing and manipulating databases on Board meetings indicators (in collaboration with SEC’s Operation Division) to produce substantive reports, including on trends, issues, and forecasts;
  • Contributing to the Unit’s operations by helping to manage the Board calendar, including providing guidance to staff, management, and Executive Directors' offices regarding Board meeting procedures and deadlines;
  • Contributing to the formulation of the Work Program and its implementation, including preparing relevant notes, graphs, tables and boxes;
  • Providing administrative/logistical support during Annual and Spring Meetings;
  • Participating in IT projects impacting the work of the Unit and the department; and
  • Contributing to the effective use of technology and information management in the department, including participating in user acceptance tests and liaising with Executive Directors’ offices.


The ideal candidate should have the following:

  • A combination of training and experience equivalent to completion of a secondary school education, supplemented by a minimum of six years of relevant experience, is required.
  • Prior experience, and interest in manipulating and analyzing data for reporting.
  • Strong written and oral communication skills, and the ability to interact with the Offices of Executive Directors and Fund staff at high levels with tact and diplomacy.
  • Proficiency in Excel, Word, Outlook, Teams and ability to be creative in providing solutions using these platforms and apply IT skills in Windows applications as needed.
  • Advanced skills in the use of PowerPoint and Keynote to help visualize ideas and/or data.
  • Proficiency in Tableau or similar data visualization packages is desirable.
  • Working knowledge of a digital workplace platform would be considered an advantage.
  • Strong multi-tasking skills and the ability to prioritize and respond to a large variety of requests quickly and accurately.
  • The candidate must be self-driven, and able to manage urgent day-to-day responsibilities as well as longer term independent projects.
  • Excellent interpersonal skills, the ability to work both independently and in close collaboration with other team members,
  • Institutional knowledge on the functioning of the Fund and Executive Board is an asset.
  • Flexibility in working hours and overtime (sometimes at short notice, including possibly over weekends).


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