Institutional Affairs Officer

International Monetary Fund, Washington DC, United States

Skill Required:, Business Development/ Resource MobilizationHR and Admin
Preferred Experience: 
5 years
Closing Date for Applications: 
9th March, 2021

Job Description

Job Summary

Under the general supervision of the Division Chief and Deputy Division Chief of the Membership Engagement Division, assists in the development, management and implementation of Fund policies, programs, and procedures in support of the governing bodies of the Fund, and the Offices of Executive Director. Additionally, the Institutional Affairs Officer coordinates and guides the work of junior staff in a team-based environment as needed.

Major Duties and Responsibilities

  • Provide effective Secretariat services to Working Groups and Committees of the Executive Board, and Committees of the Boards of Governors. Works independently as well as flexibly in small teams, to prepare agendas, speaking points, briefing papers, and facilitate meetings arrangements both at headquarters and abroad.
  • Contribute to development of frameworks and guidelines for ensuring strong governance in the Offices of Executive Directors. Develop a comprehensive and integrated understanding of the legal frameworks, human resources policies, and budget frameworks governing the operations of the OEDs. Deploy this specialist knowledge to identify gaps in OED governance frameworks (including human resources and budget policies), and areas where existing policies may require revision. Design operational solutions for effective governance policy implementation, including appropriate design of SECME internal processes. Coordinate effectively with internal stakeholders (e.g. LEG, HRD, OBP, FIN) and external stakeholders such as the World Bank to identify the full scope of the implications of the proposed solutions and build broad-based support for appropriate solutions.
  • Advise the 24 Offices of Executive Directors on governance and human resources policies and issues. Liaise effectively with OEDs as a trusted and authoritative advisor on the human resources and other policies that impact their operations. Identify and negotiate appropriate solutions to complex human resources issues arising in the OEDs, in line with relevant policy and rules frameworks and past precedents. Liaise with stakeholder departments to identify and incorporate broader institutional concerns into your guidance to OED clients, and ensure broad-based support for proposed solutions.
  • Develop innovative approaches for improving the quality and efficiency of governance and administrative service delivery to OEDs, including through communications, automation of routine processes, knowledge management and information services, and training programs. In this work, you will demonstrate a thorough understanding of the division’s role as a value-added provider of services to its various clients, and propose solutions to address new demands and needs.

Minimum Qualifications

  • Master’s degree, or equivalent, in business administration, economics, human resources, communications, information systems, international relations, or related field, supplemented by at least four years of relevant experience; or a bachelor’s degree, or equivalent, supplemented by a minimum of ten years of relevant professional experience.
  • Extensive prior experience of working in policy-making environments, developing policy solutions, and managing complex decision-making processes.
  • Some prior knowledge of knowledge of Fund human resources policies, budget policies, and legal frameworks is a strong advantage. Knowledge of the governance structure of the Fund, and the role and operations of the Offices of Executive Directors, is also an advantage.
  • Excellent relationship management skills, and ability to negotiate and influence effectively at all levels in the Fund, including in situations where there may be differences in view. Proactive, problem-solving mindset, and sound judgement on risk mitigation, including reputational risk.
  • Excellent writing skills over a wide variety of products, including the ability to analyze, summarize, and present results in a succinct and logically structured manner and within tight deadlines. You may be asked to provide samples of your written work over a variety of products prior to interview.
  • Ability to work independently and also as a strong, collegial team player, attention to detail, the ability to set priorities, multi-task, and work well under pressure; be flexible and adaptive to rapidly changing circumstances and new demands.
  • A strong innovation mindset and ability to identify new ways of designing and delivering the division’s core outputs to improve client experience and enhance efficiency. A track record of process redesign and successful implementation of these improvements.


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