- The internship position is located in the Office of the Chief, Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC) and envisaged for a period of 6 months with a starting date as soon as possible.
- HRMS is committed to attracting and cultivating a pool of diverse talent, fortifying a dynamic and an inclusive organizational culture, and supporting a transformational and accountable leadership that aims to strengthen our organizational capabilities. HRMS strives to continuously develop a professional and mobile workforce equipped with the knowledge, skills and experience to accomplish our ambitious and important organizational mandates together with key stakeholders.
- The internship is UNPAID and full-time; i.e. 5 days per week (40 hours). The selected intern will work under the supervision of the Chief, HRMS, Chief Operational and Advisory Support Unit (OASU) and the UNOV/UNODC Internship Coordinator.
- Subject to the COVID-19 situation in Austria and in the countries of the selected candidates during the periods of the internships, they may have to be carried out partially or fully remotely.
- For more information about the work of UNOV and UNODC, please visit www.unodc.org and www.unov.org respectively.
The Internship Coordination Team provides a wide range of HR advisory, hiring and on-boarding and outreach services to respective client entities and external candidates, covering all internship requests at Headquarters in Vienna and in the field. Duties may include, but are not limited to:
- Assist with the hiring, on boarding and administration of interns, including organization of learning events and town hall meetings;
- Conduct research of internship practices across international organizations and identification of best practices;
- Contribute to preparation and review of documents, including guidelines, reports, meeting minutes, newsletters, etc.;
- Support the launch and maintenance of social media accounts and initiatives as well as with the creation of new internship external and internal webpages;
- Help with the streamlining of the internship programme both at HQ and in the field;
- Create surveys; analyse data and create reports/presentations using various platforms related to various areas of human resources management;
- Perform additional projects/duties as required.
The Operational and Advisory Support Unit (OASU) provide expert policy and legal advice on human resources policy and the interpretation of UN Staff Rules and Regulations. The selected Intern will have the opportunity to contribute to a wide range of human resources management priorities:
- Assistance with tracking and logging all incoming requests for legal & policy advice, cases and queries and the production of overviews and statistics;
- Research assignments including for Administration of Justice case preparation including jurisprudence and host country matters;
- Support with the production of handbook materials on key areas of priority, including sexual exploitation and abuse, sexual harassment and fraud;
- Assistance with the design, lay-out and content of the policy and legal sub-site of the HRMS intranet website;
- Other relevant tasks as required by the supervisor.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
- Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have recently graduated with a university degree (as defined above) (OFFICIAL WRITTEN PROOF FROM THE UNIVERSITY SUPPORTING ONE OF THE ABOVE POSSIBILITIES MUST BE ATTACHED TO THE INSPIRA APPLICATION);
- Be computer literate in standard software applications;
- Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
- English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.