INTERN - Programme Administrative Support

United Nations Human Settlements Programme, Bonn, Germany

Skill Required:, Project/ Programme Management
Preferred Experience: 
Internship
Closing Date for Applications: 
25th January, 2021


Job Description

The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
The UN-Habitat Programme Administrative Support Global Water Operators’ Partnership Alliance (GWOPA / UN-HABITAT) internship is for 6 months. The internship is scheduled to start in March 2021.
In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship. The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern
The Internship is UNPAID and full-time.
Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.

RESPONSIBILITIES

  • Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the overall Supervision of of the Officer in Charge of the UN-Habitat Global Water Operators’ Partnership Alliance (GWOPA) and the direct supervision of the Administrative Assistant, the intern will:

  •  Provide logistical and administrative support and perform any other functions and tasks which may be required by the nature of the project’s activities.
  •  Support in procedures of the recruitment and contract extensions of consultants, including but not limited to: preparation of Terms of Reference, assistance in the preparation of notes/reports; preparation of written responses to queries concerning Human Resources (HR) related matters.
  •  Perform full range of office management and administrative support functions; providing direct assistance to a senior officer or a staff member for instance in the filing process,
  •  Set up and maintain reference files/records (electronic and paper).
  • Undertake research on a range of Human Resources (HR) related issues and assist in the preparation of notes/reports.
  •  Assist in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
  •  Perform other duties within and outside the work unit related to staff assistance as requested, in line with their experience.
  • In support of the European Union funded EU-WOP Programme, the intern will support the Call for Proposals and subsequent selection process, particularly by:
  •  Supporting the management of inquiries on EU WOP process: maintaining register of queries and requests, supporting their coordination and responses.
  •  Supporting EU WOP call outreach efforts, preparing communication packages and supporting the monitoring of dissemination efforts.
  • Supporting receipt and processing of EU WOP applications; conducting initial analysis and categorization to support compliance reviews and evaluation processes.
  •  Servicing the EU WOP Selection Task Force Meetings.
  •  Supporting the responses to applicants and follow up for further application/processing.

COMPETENCIES

Communication:

  • Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

EDUCATION

Applicants must at the time of application meet one of the following requirements:

  •  Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
  •  Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
  •  Have graduated with Bachelor's degree, Masters, PhD or equivalent

Be computer literate in standard software applications.

  • Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
  • Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
  • Preferred Area of Studies;
  • Business Administration, Law, Project management, Accounting or another field deemed relevant to the subject areas.

WORK EXPERIENCE

  • No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

LANGUAGES

  • English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in English is required and knowledge of French is desirable.

Source:https://careers.un.org/lbw/jobdetail.aspx?id=147855


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