International UNV Administrative and Budget Officer

UNV, Bangui, Central African Republic

Skill Required:, Finance and Accounts
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
27th September, 2020

Job Description

Eligibility criteria

Minimum age:

  • 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

  • Maintain an accurate staffing table and contacts list for all personnel employed within the section.
  • Keep a contact list for key mission staff/offices, governmental offices, local and international
  • companies and UN Agencies.
  • Prepare all correspondence (including administrative documents) of the Section and ensure distribution.
  • Coordinate and monitor all administrative issues and requirement of Transport Section (e.g. Stationeries, Office Equipment).
  • Process all incoming and outgoing correspondences (memo, fax, reports) and ensure the distribution to other offices/units according to importance and urgency.
  • Take notes and prepare minutes of meetings.
  • Arrange and maintain the CTO calendar.
  • Maintain the filing system (electronic & hard copy) of the office, reference materials and be responsible of the archive system.
  • Ensure the attendance of the Transport Section, e.g. sick leave; leave requests.
  • Distribute all relevant correspondences from the Mission Administration or the CTO to all the Units / Personnel of Transport Section.
  • Coordinate all official regional and international travel arrangements (MOP, PT8, F10 etc.).
  • Assist and give guidance on Personnel issues to national staff.
  • Supervise one local staff (Office Assistant).
  • Assist the Chief Transport Officer by providing input for the formulation of Transport operation and acquisition plans for the year.
  • Assist in providing input that contributes to the raising the annual budgets for the Section.
  • Process payment of invoices related to the Section.
  • Produce relevant budget reports on status of the budget and related to the establishment of the yearly budget.
  • Support the development and implementation of the budget.
  • Carry out Service Entry Sheets in UMOJA and pursue all R&I reports to ensure that payments to vendors, consultants and contractors are made on time and as per the contract.
  • Follow the costs recovery of the Section and raise the corresponding documents in UMOJA.
  • Send out monthly and annual insurance reports to the UNHQ regarding Transport Section’s assets.
  • Assist in the registration and insurance of vehicles in accordance with the local laws.
  • Provide statistical input and prepare reports by use of reporting tools available in UMOJA.
  • Manage the petty cash of the Transport Section.
  • Carry out all other tasks and responsibilities as directed by the chief of the section
  • When working with national personnel or (non-)governmental counterparts, the Volunteer is strongly encouraged to set aside dedicated time for training, coaching, mentoring and capacity development.

Qualifications/Requirements Required degree level:

Technical/Vocational diploma Education - Additional Comments:

  • Secretarial, Office Administration, Business management or financial & budget

Diploma or equivalent

Required experience:

24 Months Experience remark:

  • At least 2 years of relevant working experience in budget and administrative work.

Language skills:

  • English(Mandatory), Level - Fluent
  • French(Mandatory), Level - Working Knowledge.


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