The IT Specialist (User Services) will be at the forefront of leading and scaling ADB’s IT service desk globally, integrating IT support services across ADB headquarters and 40+ field offices in Asia and the Pacific. The incumbent will be responsible for a range of services that enable our growing 6000+ user base to be more mobile and productive anytime, anywhere. The incumbent will be joining at an exciting time as ADB is advancing the maturity and resilience of critical user services – IT service desk, office printing facilities, and provisioning of all end-user computing devices.
The incumbent will utilize his/her leadership skills to develop and evolve a distributed, multi-cultural team. He/She will work closely with IT divisions, IT project managers, business systems owners, and third-party service providers to ensure that the IT Department provides agile, intuitive, user-centric support services. The role requires strong technical, customer service, and IT service management knowledge that will be applied to driving continuous improvement and promoting a modern workplace.
The incumbent will report to Director, ITFS and will supervise National and Administrative Staff. Responsibilities:
Develop and execute an ADB IT service desk global strategy, global service delivery model, and roadmap – leveraging outsourcing, managed services and a shift-left approach.
Mature the capabilities of user services by defining procedures, setting service standards, establishing service level agreements and operational level agreements, defining key performance indicators and dashboards, and formalizing a continuous improvement program.
Improve overall quality and performance of IT support services delivered to the ADB’s workforce in the field (travelers, staff working outside of duty station, IT users based in the Field Offices, etc).
Coordinate with ITD teams, ADB Facilities Management and other relevant units to synchronize ITD’s Field Office activities related to Level 1 IT Support, planning and provisioning for expansion/relocation/closure, Adoption and Change Management (ACM) activities, and end-user training.
Implement a service transition framework for introducing, modifying, and retiring IT support services resulting from business or technology changes and enhancements. This covers an early life support (ELS) model to transition projects to business-as-usual operations, including criteria to assess and determine the appropriate level of IT support. As part of this, the incumbent will be expected to contribute to project business cases to reflect IT service desk and ELS perspectives.
Work closely with the ACM team in (i) designing and implementing programs to promote digital fitness and self-service culture of ADB workforce, and (ii) streamlining overlaps between IT service desk and ACM when it comes to delivering user assistance and creating knowledge base content.
Engage relevant business stakeholders and ITD teams (application development, project management, infrastructure and engineering, etc.) to design intuitive, user-centric products and services. Prioritize changes to pipeline and existing services using IT service desk trends and other research as evidence, where needed.
Manage the teams responsible for provisioning end-user computing devices (laptops, desktops, mobile phones, tablets, printers and other peripherals, and accessories). Work with ITD and ADB Fixed Assets teams to establish a common inventory for all end-user computing devices. Measure and report on impact of improvements to user experience.
Establish definitions, terms of reference, and roles and responsibilities for delivering and supporting the ADB Annual Meeting and other large events (whether onsite or online) in collaboration with ITD and ADB Events Management teams. Plan and implement necessary changes to ITD service delivery model. Oversee VIP events.
Lead, coach, and mentor a multi-cultural team of IT professionals and third-party service providers.
Compile weekly, quarterly, and annual reports on service performance and quality. Regularly present highlights, trends, and key recommendations.