Jr. Program Specialist

Macfadden, Washington DC, United States

Skill Required:, Project/ Programme Management
Preferred Experience: 
3 Years
Closing Date for Applications: 
10th December, 2018

Job Description

Macfadden is seeking a Junior Program Specialist to support the U.S Agency for International Development’s Office of U.S. Foreign Disaster Assistance.

Key Responsibilities:

  • Drafts, proofreads, and edits correspondence; develops templates and standard operating procedures for audit management; conducts research on issues related to award process, policy, or audits; produces other documents such as instructions, spreadsheets, presentations, and reports; maintains and updates databases or spreadsheets; tracks team progress toward established goals.
  • Tasks may include assisting with strategic planning; scheduling meetings; tracking staff tasks; ensuring the accuracy of team calendars; researching and analyzing issues related to award and audit management; and creating and maintaining systems to track audit requests, deliverables, recommendations, and actions.

Essential Functions:

  • Provides administrative support to the team leader and deputies.
  • Maintains a schedule of appointments; makes travel arrangements for managers as requested.
  • Coordinates the scheduling, organizing, and execution of meetings, conferences, and off-site events.
  • Participates in meetings and events: serving as recorder or working member of group, and may brief or present on issues related to team operations, award, or audit issues.
  • Assists with development and execution of team strategic planning, including tracking progress against team goals.
  • Assists with team project management and task tracking.
  • Researches and analyzes issues related to award policy or regulations, as requested by manager. Serves as an office-wide resource on award policy, regulations, and audits.
  • Assists in the creation of an audit tracking and management system.
  • Reviews audit requests and reports. Analyzes themes and ensures that items for action are entered into tracking system.
  • Creates and maintains templates and standard operating procedures for audit management and coordination; assists in communicating procedures and training staff on them.
  • Creates and maintains templates and standard operating procedures as it pertains to award policy, process, and management.
  • Develops and shares expertise in all steps of award processing and management in relevant information systems.
  • Evaluates, proposes, and/or implements innovative and/or new processes to improve the efficiency and effectiveness of team operations.
  • Develops and maintain communications and relationships with USAID staff, partner organizations/offices, both within and outside the U.S. Government (USG) to ensure essential coordination of actions and information exchanges. Respond to inquiries and facilitate their access to OFDA staff.

Education/Experience: Bachelor’s and four (4) years of experience, or Master’s and three (3) years of experience.


  • Strong communication, facilitation, problem-solving, and critical thinking skills required.
  • Strong organization capabilities; ability to track multiple competing priorities at once and see projects through to completion.
  • Ability to work both independently as well as in a team environment.
  • Computer proficiency, including strong applied knowledge of the MS Office Suite (Word, Outlook, Excel, PowerPoint), SharePoint, and Google applications.
  • Must have exceptional quantitative, writing, editing, and communication skills.
  • Must be able to meet deadlines and multitask, have strong attention to detail, and work well with others in a fast-paced and demanding environment.
  • U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored clearance.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.


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