Under the direct supervision of the Special Assistant, the consultant is responsible for providing coordination, communication, and executive support to the Division.
Duties and Responsibilities:
Provide coordination and analytical support:
Prepare, coordinate and assemble briefing materials, Talking Points and PowerPoint presentations for PPID Director review and clearance guided by the Special Assistant.
Collate information and talking points and conduct research on relevant topics in preparation of the Director and Deputy Director’s mission and participation in internal and external meetings.
Under the guidance of the Special Assistant, liaise with PPID Sections and offices, including Country Offices, Regional Offices, HQ staff and relevant units on exchange of information and data, and work planning to inform Director’s decision making.
Provide administrative, executive and communication support to PPID Directorate:
Draft communication materials in collaboration with Division units and the Special Assistant for effective dissemination of pertinent information to senior management and other relevant staff at Headquarters and other offices;
Support the Special Assistant with coordination and preparation of meetings led by the Director, drafting of meeting summaries and tracking follow-up actions.
Lead the development and maintenance of a searchable archive of talking points and briefing notes prepared by PPID for easy retrieval in collaboration with the Knowledge Management specialist and EDO
Under the guidance of the Special Assistant, follow-up on the submissions, clearances and approvals of items on the Director’s Decision Sheet in MS Teams;
Support with collecting information to inform recommendations by Directorate in regard to external meeting invitations to Executive Leadership Team.
Perform other duties as required by the division.
Required Skills and Experience
Education:
Master's degree (or equivalent) in: Administration, International Relations, Communications, Public Relations, Public Affairs, Social Sciences, or a related field; a first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Certification in project or programme management is an asset.
Experience:
At least 1 year of progressively responsible experience in international/regional organizations and project/programme management;
International development work preferably focused on, or strongly involving gender equality at national, regional and international levels;
Prior experience in the UN System is an asset.
Languages:
Fluency in English, both oral and written, is required;
Proficiency in other UN languages is an advantage.
