Library Assistant Serials and Scholarly Communications

United Nations Educational, Scientific and Cultural Organization

Trieste, Italy

Experience: 0 to 3 Years

Skill Required: Media and Communication

Under the supervision of the Head, Library Services, the Library Assistant (Serials and Scholarly Communications) creates a precise documentation of the complete serial collection of the ICTP Library. He/she maintains the life cycle of print and electronic periodicals, including bibliographic description, seamless access and usage statistics. In addition, the incumbent participates in the ongoing discussion on Open Science and, under the supervision of the Library Head, develops means to offer advice on open research dissemination to the ICTP scientific community. Essential responsibilities include:
Manages print and electronic serial resources lifecycle processes for firm order or packages, including the creation and maintenance of accurate bibliographic records of print and digital serial purchases, holdings and access entitlements in a variety of systems such as the Integrated Library System, the Electronic Resource Management System (EZB), the discovery tool and the Italian Serials Catalogue ACNP;
Collects, analyses, and reports usage statistics to help guide collection development and acquisition decisions;        
Handles administrative aspects of communication and networking with other libraries to exchange information  on the latest developments in the fields of open access publishing, copyright matters and research dissemination;
Compiles from the approved source,  and formats for publication on the ICTP website  brief information material outlining the procedural steps to access various publications;
Publish Open Assess materials, as well as information on Open Assess funding options and news on available repositories;
Performs additional activities that may be required to ensure the success of the work team.

Required Qualifications:

  • Completed secondary, technical and/or vocational school.

Work Experience:

  • At least three (3) years of relevant working experience in a research library


  • Excellent communication skills to maintain working partnerships and collaboration with colleagues from the same unit as well as external publishers, vendors and service providers. 
  • Ability to work individually and collaboratively within the team environment.
  • High level of data input accuracy and attention to detail. 
  • Knowledge of PC and related standard applications.


  • Excellent knowledge (spoken and written) of English and/or Italian and good knowledge (spoken and written) of the other.