Logistics Assistant

World Health Organization

Maputo, Mozambique

Experience: 5 to 10 Years

Skill Required: HR and Admin

Incumbent is expected to work with minimum supervision, in accordance with established procedures and practices, dealing with routine matters independently and referring problems or unusual situations to supervisor.  Broad guidance is provided by supervisor or other professional staff or through general objectives and instructions regarding resource allocation, divisions/programmes needs and priorities.

WHO Staff Rules and Regulations, WHO e-Manual, Information notes, SOPs, established financial procedures, practices and standards, guidelines for briefing/informing staff members.  The incumbent is expected to apply the above to financial transactions.
Summary of Assigned Duties: 
Under the general supervision of the Logistics, Procurement & Travel officer and general guidance of the Operations Officer, the incumbent performs the following functions:
  • Maintain an up to date record of all WHO fixed assets and attractive items.
  • Supervise physical verification of fixed assets and generate collated quarterly reports from zonal logistics assistants. Maintain custody of fixed assets barcodes and accept assets in GSM while barcoding.
  • Generate annual fixed assets movement cards based on the WHO e-manual XIII.
  • Provide guidance on handling of non-functional equipment and assist with arrangements for proper disposal
  • Conduct logistics function at the country office pertaining to office and official residences maintenance and management.
  • Following up with relevant Government counterpart for transactions relating to the premises.
  • Support verification of radio and satellite communication equipment for tracking and billing in close consultation with radio room and radio technicians.
  • Liaise regularly with zonal and state offices to monitor operations activities and report on vehicle, staff movement, facilities maintenance and security related matters from zones.
  • Regularly assess logistics needs for zonal and state offices and summarize recommendations for implementation.
  • Prepare a monthly report to the Operations Officer on Logistic activities across the country including fixed assets, facilities maintenance and movement of stocks, office consumables and office equipment.
  • Prepare monthly inventory report with indicative analysis giving recommendations on need for replacement and/or purchase of additional equipment.
  • Provide logistics support for upcoming logistics requirements as may be required.
  • Perform other duties assigned by supervisor
  • Communicating in a credible and effective way
  • Producing results
  • Fosters integration and team work
  • Respecting and promoting individual and cultural differences
  • Ensuring the effective use of resources
Functional Knowledge and Skills:
Ability to plan, organize, coordinate and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; Very good understanding of operations and logistics in a complex work environment. Excellent knowledge of fixed asset management and to establish and maintain effective working relationships with people of different national and cultural backgrounds.
Educational Qualifications:
  • Essential: Completion of secondary education or equivalent technical training in accounting, engineering and asset management.
  • Desired: University degree in Engineering or Management studies
  • Essential:  At least five (05) years working experience in operations and logistics with a complex and diverse work environment, preferably an international organization. 
  • Desirable:  At least 5 years' experience in inventory and ware house management.
Use of Language Skills:  
  • Essential: Excellent knowledge of Portuguese
  • Desirable: Working Knowledge of English or French