Logistics Associate

United Nations Children's Fund

Juba, South Sudan

Experience: 5 to 10 Years

Skill Required: HR and Admin

The Logistics Associate will be required to perform highly skilled work on UNICEF supply chains and manage the more complex cases and client requests both internal and external, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the senior GS level for specialized supply chain work and requires advanced specialized knowledge acquired through formal training and experience.
Main Responsibilities And Tasks:
Planning:
  • In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations.
  • Support supply emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.
In-country logistics:
  • Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g., customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for various delivery modalities and ensure establishment of budget with clients.
  • Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data, and conduct analysis, produce reports, and ensure information accuracy in corporate systems to enable informed decision-making.
  • Provide specialized support in logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of program supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
  • Identify needs for contracting of logistics third party services (e.g., customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
  • Manage documentation processing for execution of logistics operations (e.g., customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervison
Warehousing and inventory management:
  • Under the supervision of the Logistics Specialist, manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g., Wiik-Halls/Rub Halls).
  • Maintain appropriate warehousing and inventory management processes in support of the country Programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
  • Monitor the incoming pipeline of shipments and supervise the arrival, customs clearance, storage and provide guidance to 3PL on packing and in-country distribution of Health commodities to the agreed delivery point.
  • Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space.
  • Supervise receipt of consignments and dispatch of supplies.
  • Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee.
  • In collaboration with supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts including IPs and improving the supply chain process to make it more effective.
Other duties/responsibilities:
  • In areas of responsibility, the incumbent may provide feedback and support to lower-level GS staff, to ensure timely and effective performance from staff, providing practical advice and guidance to ensure individual and team objectives are met.
  • In collaboration with supervisor, Supply Division, Regional Office, and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers and or interns establish processes or manuals to support effective workflows.
To qualify as an advocate for every child you will have:
Minimum Qualifications And Competencies:
Education:
  • Completion of Secondary education is required as a minimum, preferably supplemented by technical or diploma or higher courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
Work Experience:
  • A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.
  • Candidates holding Secondary education require a minimum of 6 years relevant experience.
  • Candidates holding bachelor’s degree require 4 years relevant experience.
  • Candidates holding master’s degree require 3 years relevant experience.
Language: 
  • Fluency in English is required. Knowledge of Arabic or a local language is an asset.