Logistics Officer

United Nations Children's Fund

Mekelle, Ethiopia

Experience: 0 to 3 Years

Skill Required: HR and Admin

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Main Duties And Responsibilities:
The main responsibilities of the Logistics Officer will include but are not limited to the following:
Supervision of the supply/logistics team:

  • Preparation of the annual work plan for the supply team; assist in determining priorities/targets and performance measurements and monitoring work progress to ensure that results are achieved according to schedule and performance standards.
  • Supervise and coach team members and ensure timely performance management of staff. In collaboration with the logistics team, ensure knowledge sharing and learning is prioritized in order to continuously build the capacity of individuals and the team.
  • In consultation with the supervisor, ensure the establishment and maintenance of operational capacity to handle FO supply chains, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities) and contracting of third-party services if applicable (e.g., warehousing, transport, distribution)

Supply chain service delivery and emergency response:

  • In consultation with the supervisor, provide input to the Country Programme Action Planning and advice on supply requirements for the Plan of Operations and Annual Work Plans. Participate in the planning, implementation, monitoring, and evaluation of the supply chain operations, including the establishment of performance indicators, and assessment of fit for purpose of products and services.
  • Maintain appropriate warehousing, inventory management and in-country transport in support of the country programme implementation. Keep stakeholders/partners informed on the progress. Implement appropriate vendor management practices e.g. supply performance reviews.
  • Analyse supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
  • Participate in the development of an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the FO is established in line with Core Commitments for Children in Humanitarian Action (CCC) and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the Field office).
  • Establish a timetable for periodic, mid-year and end-year physical inventory of warehouse stock.

Collaboration with the programme and implementing partners:

  • In collaboration with the supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for the implementation of supply components as well as monitoring and evaluation. Establish an accountability framework with programmes, for the delivery of results for children.
  • Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
  • Participate in events/meetings that build partnerships and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
  • Ensure close coordination with programme sections for rapid movement and dispatch of supplies to beneficiaries by providing regular stock movement reports.

Technical and advisory support to government/national systems:

  • Provide input to promoting supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
  • Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with supervisor and programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
  • Prepare relevant supply reports to facilitate advisory support to Governments/national systems in defining and determining supply solutions for children, such as the use of procurement services; supply financing solutions; local market development; private sector engagement.

Innovation, products and markets:

  • Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with the supervisor and Supply Division.
  • Support initiatives to promote critical thinking, innovative approaches, and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
  • Further to analysis of supply spend and related procurement strategies, support initiatives to ensure local market development where relevant.

To qualify as an advocate for every child you will have:

  • A university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or a related social science field.
  • A minimum of two (2) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required.
  • Understanding of development and humanitarian work.
  • Emergency experience is an advantage.
  • Health supply chain management experience is an advantage.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Source: https://jobs.unicef.org/cw/en-us/job/564517