Background Information - Job-specific
Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KEMCO sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania and several island states.
KEMC has its own Technical and Design Services Unit (TSU) which comprises a core group of technical staff supplemented by experts employed on a retainer basis. The group conducts feasibility studies and assessments and engages in design and monitoring work. The core group’s skills include Civil, Structural, Mechanical and Electrical Engineering, Architects, Design Associates and Quantity Surveyors.
Under the guidance and supervision of the Technical Services Manager and in close collaboration with the the Monitoring, Evaluation (M&E) Advisor (Retainer) will perform the following functions:
Monitoring and Evaluation
- Design, develop and roll out a M&E strategy for the KEMC in close consultation with the implementing partners, and in accordance with UNOPS guidelines;
- Formulate a results and logical framework for the Programme in consultation with relevant stakeholders
- Develop and maintain a system that collates information on all KEMC funded projects that need to feed into the results ad M&E framework
- Provide oversight and support on M&E and performance issues to implementing partners collaborating with UNOPS
- Undertake site visits for Monitoring and Evaluation in accordance with the M&E plan
- Ensure that implementing partners fulfil their M&E obligations, including enabling the participation of beneficiaries, and that recording and reporting systems are harmonised both among implementing partners and with national systems where possible;
- Agree the reporting cycle and reporting requirements with each implementing partner;
- Develop standard monitoring, evaluation and reporting formats for KEMC based on the logical framework and reporting requirements;
- Support the preparation of quarterly and annual progress reports of KEMC to theother stakeholders.
- Support the Mid Term Review, End Project Reviews and Annual Reviews and related reporting requirements; and
- Together with the MIS specialist lead the development of a comprehensive MIS dashboard that will incorporate all the reporting requirements of implementing partners.
- Support the elaboration of a KEMC Communication and Visibility strategy and implementation plan that is in line with UNOPS guidelines;
- Lead the development of the KEMC website with input and concurrence of stakeholders;
- Finalize a KEMC Communication and Visibility Manual in consultation with partners that would ensure compliance to the partners communication principles UNOPS guidelines; and
- Ensure that all communication material, press and digital, have been approved by partners prior to publication.
- Provide technical guidance for the implementation of the M&E plan, through training and other on-site support;
- Develop process for knowledge management within the programme including recording of lessons learnt and best practices;
- Establish mechanisms to use KEMC knowledge and experience, including feeding into: a) KEMC own programming; b) programming by other donors in the sector, and c) policy dialogue with government
- Based on the monitoring and evaluation data, support the project in developing performance improvement plans; and
- Build capacities of implementing partners in M&E through workshops based as needed.
- Perform other duties as may be assigned by the TS Manager to support the implementation and oversight of the project.
- Personnel Management:
- Lead and motivate the M&E Team - M&E officer, Data entry, MIS specialist
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted
- Identify outstanding staff and bring them to the attention of the TSU Manager
- Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
- Education/Experience/Language requirements
- A Master's degree in Business administration, International relations, Journalism, Communication, Participatory Development, Social Sciences or related field; preferably with an international organization or the public sector;
- A Bachelor's Degree with additional two (2) years of relevant experience may be accepted in lieu of the advance university degree;
- A Technical Diploma with additional four (4) years of relevant experience may be accepted in lieu of the advance university degree;
- Minimum of seven (7) years’ of relevant experience in design, development and/or implementation of monitoring and evaluation systems in humanitarian programme is required;
- Experience in management/oversight/support of various implementing partners in donor funded programmes is required;
- Experience in providing Monitoring and evaluation of multi partner programmes is required;
- Experience in post-disaster and reconstruction experience required
- Strong communication and interpersonal skills is an added advantage;
- Experience working with national governments, Capacity building, Knowledge Management and experience with major donors/Multilateral Development Banks (MDBs) is an added advantage;
- Experience in disaster risk management and evidence based data and information is an added advantage;
- Prior experience in the UN system is an added advantage;
- Fluency in written and oral English required;
- Knowledge of another official UN language is an asset;