The United Nations Development Program (UNDP) is the United Nations' global development network, advocating for change and connecting countries with knowledge, experience and resources to help people build better lives. We are on the ground in 170 countries and territories, working with governments and citizens on their own solutions to global and national development challenges to help empower lives and build resilient nations.
The UNDP office in Haiti is a key partner of the Global Fund to Fight AIDS, Tuberculosis and Malaria (the Global Fund) and acts as the Interim Principal Recipient (PR) of the new malaria grant. In its PR role, UNDP is responsible for financial and programmatic management and oversight of the Global Fund grant as well as the procurement of pharmaceutical and non-pharmaceutical products. In all areas of grant implementation, UNDP provides capacity building services to relevant institutions, sub-recipients and operational partners.
For the implementation of Global Fund grants, UNDP Haiti is establishing a Program Management Unit (PMU) which will manage, supervise and coordinate with national and technical partners the implementation of the grant in accordance with UNDP rules, policies and procedures and the Grant Agreement with the Global Fund.
To support this process, UNDP is recruiting a (01) monitoring / evaluation officer and under the direct supervision of the project coordinator, he / she will support program management and monitoring-evaluation. He / she works in close collaboration with PMU staff, as well as with national malaria program teams, technical partners and civil society, to support the successful implementation and monitoring of the grant.
DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Project Coordinator, the Monitoring and Evaluation Coordinator (Malaria) financed by the Global Fund will have the following responsibilities:
Ensure the implementation of monitoring and evaluation policies and strategies, with emphasis on the following:
- Lead the finalization of the monitoring and evaluation framework of the Global Fund project and ensure its implementation if necessary;
- Ensure the update of the performance framework of the Global Fund project;
- Develop monitoring and evaluation tools and processes for the Global Fund grant;
- Define a system for reporting sub-recipients to UNDP, for processing data in accordance with the procedures that have been agreed and producing the necessary information;
- Ensure regular monitoring of programmatic activities carried out in the field through the supervision provided by the SRs;
- Provide technical support to sub-recipients to strengthen their monitoring and evaluation systems;
- Coordinate with SRs to ensure the finalization and update of the Monitoring and Evaluation plan of the National Strategic Plan;
- Strengthen systems, tools and training materials to train staff of the Ministry of Health and other implementing partners;
- Carry out an assessment of the M&E capacity of sub-recipients, and develop and lead the implementation of a capacity development plan;
- Provide technical advice for the implementation of the M&E plan, through training and other types of support;
- Facilitate the review of progress on a quarterly basis and ensure resolution of issues through corrective actions;
- Ensure that any disparity between expected and actual results is corrected;
- Identify potential implementation difficulties and bottlenecks and recommend appropriate strategies to resolve them;
- Manage and lead the monitoring and evaluation process of the malaria grant;
- Prepare quarterly and annual updates of the project's programmatic progress;
- Coordinate data compilation and report to the project coordinator;
- Ensure detailed documentation of progress and results (report of each activity, study, etc.) and ensure reporting to the Global Fund every 6 months (results, data quality, explanations of performance, and proposals for strengthening if the results are underperforming).
Ensure effective management of the monitoring and evaluation process, focusing on the following:
- Ensure that project monitoring processes are in accordance with the Global Fund grant agreement and that the provisions of this grant agreement are fully respected;
- Support activities to strengthen the national health information system, in particular DHIS2, and support transversal data validation and analysis activities;
- Set up and ensure the management of a project database;
- I dentifier strengths and weaknesses, and make substantial proposals for improving the management of project databases (collection, quality control, processing, archiving and dissemination);
- Check the programmatic reports of the sub-recipients, provide comments on the implementation of their activities and on the quality of the reports presented by the sub-recipients;
- Ensure the implementation of project activities according to work plans, timely identification of delays and solutions to them;
- Participate and contribute to the coordination and harmonization of interventions in the field (mapping);
- Coordinate monitoring / evaluation activities in relation to the National Coordinating Authority (NCM) and the sub-recipients;
- Ensure the quarterly programming of Global Fund activities by the Management Unit and all sub-recipients;
- Monitor and evaluate their execution in accordance with the expected results;
- Prepare terms of reference (TOR) for baseline, mid-term and final surveys, including preparation of methodology, selection of samples and training of personnel if necessary, and provide general technical direction for the conduct investigations;
- Follow up on the implementation of recommendations from assessments / spotchecks and audits. Also, the M&E officer will have to ensure the follow-up of the implementation of the recommendations addressed by the Global Fund and the UNDP to the sub-recipients;
- Contributes to OAI audit preparation, meetings with auditors and timely implementation of follow-up recommendations.
Ensure the facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achieving the following results:
- Identify and formulate lessons learned and document best practices of evaluations and studies to be incorporated into project reports;
- Collaborate and coordinate with other United Nations agencies, government agencies, NGOs and other organizations on monitoring and evaluation issues
- Assist PNCM officials in the development of training and capacity building modules at the programmatic and operational level;
- Document and disseminate the experience acquired in the country in partnership with national programs;
- Ensure the implementation of training in M&E and on the health information system and / or capacity building of the staff of the Ministry of Health, as well as other sub-recipients and implementing partners involved in the implementation. implementation of the Global Fund grant;
- Maintain cooperative relationships with all key stakeholders, including the national coordination mechanism and sub-recipients; policy makers and partners / donors;
Provide transversal support to the project, focusing on the following elements:
- Support in the development and production of communication and advocacy tools and materials for awareness raising campaigns, including briefing notes, leaflets and press releases;
- Facilitate and participate in communication around the project – information extraction;
- Contribute to the creation of strategic partnerships and support the mobilization of resources.
Any other task assigned by the program coordinator.
Impacts and Results
- The key results have an impact on the overall effectiveness of the malaria project, both programmatically and in the successful implementation of the project.
- Good data entry, good analysis and presentation of programmatic results contribute to the creation of a good programmatic project management system.
- Ability to make new and useful ideas work.
- Ability to persuade others to follow .
- Ability to improve performance and satisfaction.
- Ability to listen, adapt, persuade and transform.
- Ability to get things done.
- Functional \ Technical Skills:
Malaria, health and development
- Understanding and practical experience of malaria, health and development issues, social determinants of health and the ability to apply them to strategic and / or practical situations.
- Ability to build and maintain the capacities of individuals, companies, organizations and governments to set and achieve development goals over time.
- Ability to engage with other development agencies, donors and other stakeholders and to forge productive working relationships.
Global Responsibility and Teamwork:
- Serves and contributes to the vision, mission, values and strategic objectives of UNDP;
- Plans, sets priorities and executes tasks on time;
- Participate effectively in an environment based on teamwork, information sharing, collaboration and cooperation with others;
- Reacts flexibly and positively to change, through active participation;
- Respects established rules and standards of professional conduct at all times.
- Recognizes and responds appropriately to the ideas, interests and concerns of others with a strong sensitivity to difference;
- Establishes performance standards and objectives, and assumes related responsibilities.
Development and operational efficiency:
- Ability to plan work assignments, set priorities and meet strict deadlines;
- Compelling communication skills (verbal and written), including the ability to prepare reports, formulate and defend sound recommendations and articulate options while conveying the maximum amount of information in a concise manner;
- High degree of political sensitivity and demonstrated ability to deliver results in politically and operationally complex environments.
- Plans and produces quality results to achieve targeted objectives.
Innovation and Discernment:
- Contributes with innovative and practical ideas and approaches to deal with difficult situations;
- Strives to provide quality customer-centric services (both internally and externally).
Knowledge of the work and Expertise:
- Performs day-to-day tasks in an orderly, efficient and systematic manner, adapting to the workload as it fluctuates. Uses Information Technology as a tool and as a resource.
- Is motivated and demonstrates an ability to continue personal development and to learn.
- Ability to capture, develop, share and use information and knowledge effectively.
- Ability to identify and organize programs and projects to implement solutions and generate resources.
- Ability to productively share knowledge and UNDP activities (at UN and other locations).
REQUIRED SKILLS AND EXPERIENCE
- A graduate degree (master's degree or its equivalent) in sociology, management, public health, statistics or a similar field.
- At least 7 years of experience in monitoring and evaluation.
- Good knowledge of health program management.
- Good understanding of routine health information systems and knowledge of management information systems.
- Experience in the design and implementation at national level of training modules in monitoring and evaluation.
- Proven experience in the use of IT tools and in database management.
- Experience with United Nations or / and UNDP policies and procedures an asset.Experience working with, or Global Fund policies and procedures, an asset.
- Excellent command of French.
- Knowledge of English an asset.