Monitoring, Evaluation Accountability and Learning Officer

Danish Refugee Council, Uganda

Skill Required:, Monitoring and Evaluation
Preferred Experience: 
3 Years
Closing Date for Applications: 
10th September, 2019

Job Description

Overall purpose of the role:

  • The jobholder is responsible for providing oversight for the Kyaka II Field Office programmes MEAL function including, putting in place and ensuring that the Programme uses proficient MEAL tools to adequately plan, monitor and report in a timely manner on activity implementation and results
  • In collaboration with the Programme Manager, MEAL Coordinator and the Programme team, the job holder will ensure that the Programme has performance briefs and tracking procedures.
  • In addition, the job holder ensures that Quality Benchmarks are used during implementation of Programme activities and puts in place a tailor made documentation strategy for impact stories, reports, and best practices and makes sure that lessons learned are fed into Programme planning processes.
  • The MEAL Officer is responsible for ensuring that Programme data on outputs and outcome progress is collected accurately and in a timely manner; supports training of Programme team and partners in quality data collection and management including use of data to inform decisions on Programme priorities.

Programme Support

  • Participate in the development of detailed implementation plans and reports.
  • Ensure that MEAL activities are planned and adequately budgeted for
  • Lead in organizing and undertaking surveys to provide primary data (baseline, coverage, KAP surveys, PDMs, Endlines, etc.) when required and as part of ongoing assessment of the impact of sector programmes and ongoing sector needs identification
  • Assess whether programs are reaching their targets and inform appropriate program staff when targets are not being met
  • Facilitate assessments and operational research for contextual understanding, identifying opportunities, vulnerabilities, capacities and resources, deciding feasibility and setting MEAL priorities at the Field level
  • Ensure proper documentation of all MEAL processes and outcomes (including ensuring outcome monitoring is conduct to ensure change in practices and behaviors are measured overtime)

Monitoring and Evaluation and Inception & Closure

  • Work with MEAL Coordinator, Programme Managers and Sector Team Leads to ensure quality programming and adherence to DRC MELMOPs, values and principles, SPHERE and other sector standards and protocols as well as the mainstreaming of cross-cutting themes (Conflict mitigation, Gender & Environment)
  • Ensure effective monitoring and evaluation of programme quality, using a variety of monitoring tools appropriate to programme sectors, and aligned to results frameworks
  • Develop a Monitoring, Evaluation, Accountability and Learning (MEAL) system, linked to the Country Office system, consistent with the DRC DME framework
  • Design, implement and periodically review programme and Project M&E plan that ensures grant-funded programmes comply with donor requirements
  • Participate with Country Office Grants and MEL teams in Inception and Closure of programmes and Projects
  • Support Project Managers, Sector Team Leads in the development of M&E tools for all sectors and projects (including indicators tracking matrix)
  • Oversee implementation of M&E systems through regular field monitoring visits and tracking of Key Performance Indicators
  • Conduct/Supervise mid-term reviews and internal evaluations and prepare reports
  • Support project teams to Prepare Terms of Reference (ToRs) and provide technical guidance for assigned project evaluations
  • Assist project staff with the design of exit strategies, and monitor progress of project transition


  • Review project reports as well as donor reports to ensure compliance with recommended guidelines, formats and standards
  • Review quarterly and annual field reports before sharing with Country Office and with external stakeholders
  • Provide quality assurance by reviewing all quarterly, annually, and final reports before submission to Country Office and donors (Ensure quality reports are submitted)
  • Analyse annual programme reports and organize appropriate learning to disseminate key achievements and lessons learnt
  • Train staff on generating Change stories in reports and share with MEAL and communications at Country Office

Capacity Building and Program Quality Assurance

  • Work with MEAL Coordinator to strengthen MEAL standards, develop/refine tools for MEAL in line with programme designs
  • Analyse reports, identify lessons learned, and impact in order to improve programme design
  • Support Project Managers and Sector Team Leaders to evaluate the quality of implementation in order to improve technical and managerial leadership
  • Work to enhance capacity for quality programming through: training, coaching and mentoring staff on different donor requirements and Results Frameworks
  • Support training and capacity development of Field staff on MEAL: programme assessment, design, monitoring & evaluation methodologies
  • Support training and capacity development of project staff on data analysis using simple applications (e.g. excel)

Information Management, Innovation and Learning

  • Develop and maintain basic Information Management System (IMS) that is linked to Country Office System and supports projects and sectors
  • Support the Programme team to collect quality data, analyse and use it to improve programme interventions
  • Assist the programme team to carry out assessments, design, monitoring & evaluation methodologies and models
  • Coordinate Field Office programme review meetings: quarterly, semi an annual to facilitate dialogue and learning on project/programme implementation
  • Include in the overall M&E plan, a periodic process for intentional learning and reflection from assessments, programme progress monitoring etc. to improve programme quality
  • Promote accountability through routine, accurate collection and reporting of information that confirms status of programme activities based on Results Framework/Results Chain, quality control systems and mechanisms needed to guarantee proper management of data and information
  • Work closely with the data entry officers of each sector and with the MEAL Coordinator to create needed templates and improve existing ones.
  • Ensure proper collection of data and indicators follow-up on a daily, weekly or monthly basis
  • Set up an archiving system for sources of verification and work with program teams to ensure these are available and filed
  • Support the expansion of mobile data collection approaches and platforms within the field Office staff.

Experience and technical competencies:

  • Over Four (4) years’ experience in M&E, working with vulnerable communities
  • Skills in research and documentation

Report writing

  • Conduct learning
  • Good communication skills


  • Social Sciences, Bachelor of Statistics (Post Graduate qualification; or relevant field, Post Graduate Diploma in M&E)
  • Skills in research and documentation

Report writing

  • Conduct learning
  • Statistical packages; SPSS, Excel Core


  • Fluent in English
  • Local languages an asset


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