DUTIES AND RESPONSIBILITIES
- The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP is one of the four Implementing Agencies under the Multilateral Fund (MLF) for the Implementation of the Montreal Protocol on Substances that Deplete the Ozone Layer. Under the UNEP OzonAction, the Compliance Assistance Programme (CAP) team in UNEP’s Asia and the Pacific Office assists the National Ozone Units (NOUs) in activities with national compliance to the Montreal Protocol and its amendments through implementing Institutional Strengthening (IS) projects, HCFC phase-out Management Plan (HPMP) and other enabling activities.
- The objective of this contract is to assist the Royal Government of Bhutan to coordinate the implementation of the Montreal Protocol. The National Consultant will assume daily responsibilities to manage, coordinate and supervise the daily implementation of the Montreal Protocol, including the delivery of Multilateral Fund (MLF) projects in accordance with the project document and agreed work plans in Bhutan under the guidance of National Environment Commission Secretariat (NEC).
The National Consultant will be based in NEC office in Bhutan and report directly to the NEC and the Montreal Protocol Programme Officer for South Asia Network, and work under general supervision of the Regional Montreal Protocol Coordinator for Asia and the Pacific.
The National Consultant will carry out the activities below:
Project Planning, Implementation and Monitoring:
- Coordinate with NEC NOU to develop an annual work plan and budget for the implementation of the Institutional Strengthening (IS) Project, Hydrochlorofluorocarbons (HCFCs) Phase-out Management Plan (HPMP), Enabling Activities for HFC Phase-down and any other newly approved projects of the Multilateral Fund. The annual work plan should be prepared in accordance with the approved document by the Executive Committee to the Multilateral Fund and the Small-Scale Funding Agreement between UNEP and the Royal Government of Bhutan, as well as agreed between other Implementing Agencies and the Royal Government of Bhutan.
- Coordinate with NEC NOU in the implementation of activities as specified in the work plan of IS Project, HPMP, Enabling Activities and any other newly approved projects of the Multilateral Fund. This also includes liaising with the relevant stakeholders to ensure inputs and contributions from all stakeholders.
- In close coordination with national stakeholders periodically monitor the implementation progress of activities in the country. The National Consultant should report promptly to NEC and UNEP for any emerging issues that need attention to ensure timely and smooth implementation of these activities.
Prepare and finalize relevant reports as per requirements of NEC, UNEP, UNDP, Ozone Secretariat and the Multilateral Fund Secretariat comprising:
- Annual Country Programme Report to the Multilateral Fund Secretariat by 1 May (preferably by 15 March),
- Annual Article 7 data to the Ozone Secretariat by 30 September (preferably by 30 June),
- Interim/Final progress report of the IS Project, HPMP, Enabling Activities, and any other newly approved projects of the Multilateral Fund,
- Renewal report for extension of the IS Projects and HPMP tranche requests as per required format;
- Any other specific reports that might be requested from time to time.
- Develop and implement Regulations: With the guidance of the Head of Policy & Programming Services at the NEC, the National Consultant will lead and undertake the following tasks:
- Lead the enforcement of the licensing system for HFCs under the Kigali Amendment.
- Facilitate the organization of meetings with concerned stakeholders to review, amend or establish regulations to achieve the phase-out of HCFCs and the phase-down of HFCs;
- Coordinate with the importers/exporters regarding the registration, allocation of quota and application of import/export license of ODSs, HFCs and/or refrigeration and air-conditioning (RAC) equipment.
- Regularly coordinate with the Customs Department and importers to obtain document and import/export statistic of ODSs, HFCs and/or RAC equipment.
- Reconcile import and export statistics of ODSs, HFCs and/or RAC equipment maintained by NEC NOU, importers and the Customs Department on a quarterly basis to examine the situation of import and export.
- Lead and coordinate with NEC NOU in liaising with enforcement agencies in the country to set-up a working group and conduct inspection of smuggled ODSs and HFCs in the domestic market.
- Lead and coordinate with NEC NOU to review the draft legal documents submitted by international organizations/external partners and provide inputs/comments to the with NOU team to finalize the documents.
Conduct Awareness and Outreach Activities: With the guidance of the Head of Policy & Programming Services at the NEC, the National Consultant will undertake the following tasks:
- Develop and implement the outreach strategy to disseminate information related to the Montreal Protocol and the Kigali Amendment as well as the government strategies to phase-out HCFCs and phase-down HFCs taking into account climate benefits;
- Develop and implement the awareness activities especially the celebration of the World Ozone Day on 16 September to promote the use of Ozone and climate-friendly RAC products;
- Prepare World Ozone Day report and submit to UNEP for publishing on the OzonAction website.
- Manage with NEC NOU in producing awareness material and tools for effective outreaching to the stakeholders.
Administrative-related Tasks: The National Consultant should carry out, but not limited to, the following tasks:
- Provide administrative guidance in day-to-day management of NOU of Bhutan;
- Manage with the NOU for the preparation, processing for approval and signature of NOU’s official letters, and other official documents i.e. Small-Scale Funding Agreement (SSFA) etc.;
- Manage with the NEC NOU team members to deliver meetings, seminars, exhibitions, workshops, mission, field visits, and other activities that are related to the Montreal Protocol including travel requests;
- Manage with NEC NOU team to archive documents and maintain the filing system and assets related to the projects and periodically update inventory of equipment procured under the projects to UNEP or other Implementing Agencies;
- Coordinate with NEC NOU team in procurement process and ensure compliance with the government guidelines;
Financial-related Tasks: The National Consultant should carry out, but not limited to, the following tasks:
- Manage in close consultation with NEC NOU team, the project accounting system effectively in light of the national accounting rules, regulations;
- Maintain financial transactions in all cases, in project accounts accurately and timely, in accordance with the project requirements and agreed financial policies and procedures for the project;
- Coordinate with NEC NOU team to establish and maintain adequate internal control for the management and accounting for project income and expenditures;
- Timely prepare all accounting and finance related reports, such as regular accounting entries, monthly and yearly closing balance accounts, monthly cash forecast, quarterly budget forecast, annual budgeting etc. The National Consultant will be responsible for preparation of financial expenditure report and cash advance statement as per UNEP requirement. These reports shall be submitted as per the requirement of government agencies and UNEP.
- The National Consultant will be locally based in NEC office in Bhutan and report directly to the NEC and the Montreal Protocol Programme Officer for South Asia Network, and work under general supervision of Regional Montreal Protocol Coordinator of UNEP Asia and the Pacific.
Academic: Bachelor’s Degree in Science, Environment, Business Administration, Finance, Law or other related fields is required
- At least 5 years professional experience in the field of Environmental-related work, of which 2 years working experience in policy development and/or enforcement is required;
- Working experiences on planning, implementation and monitoring of approved project and including preparation of progress and financial report are required;
- Policy, legislative and regulation expertise related to the national implementation are desirables;
- Experiences of planning, organisation and delivery of meetings, workshop planning, programming are required;
- Knowledgeable on the International Multilateral Agreements related to the environment, in particular the Montreal Protocol on Substances that Deplete the Ozone Layer is desirable.
- • Relevant IT skills, including familiarity with Microsoft Office (Word, Excel and PowerPoint) are required;
- • Demonstrated ability to apply good judgment in the context of assignments including prioritization of tasks is desirable.
Language: Fluency in English (reading, understanding, writing and speaking) is required. For the post advertised, fluency in local language (Dzongkha) is an advantage.