Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
The job holder is responsible to facilitate integrated programming in joint areas of operation with a focus on cross-learning, downward accountability for smooth and effective management of the project, monitoring integration aspects and producing consolidated narrative reports, and facilitating effective working relationships amongst BHA project partners, and representing PIE primarily in Zonal level and Regional level as per the need at the different coordination forums of the partners and stakeholders meetings, workshops and events as necessary and delegated. In such a way, her/his work directly contributes to the realization of the Plan’s purpose and provides effective and efficient technical guidance and support toward the successful implementation of the BHA project in the Amhara Region as an integral part of the Plan’s emergency response within the framework of Plan Ethiopia’s Country Strategic Plan.
Accountabilities And Main Work Activities
The Project Manager is accountable for the overall management, coordinating, and facilitating BHA project “to support life-saving child protection, WASH, health, and nutrition assistance for displaced populations and host communities impacted by the conflict in Afar Region, Ethiopia.’’ The post holder required will be specifically responsible to facilitate integrated programming in joint areas of operation with a focus on cross-learning, downward accountability, monitoring integration aspects, and producing consolidated narrative reports. S/he will be responsible for leading the implementation of the BHA project in collaboration with the project coordinator at the Zonal level and PIM at the Regional level in the intervention region. The PM will be responsible that coordinating with Finance, Procurement, and Logistics to access the support required for project implementation. The role post holder is expected to have experience in the following areas:
Program Management & Coordination
The position will be the budget holder for the National/sub-national level responsibilities
To overview all program activities and operations implemented in Ethiopia
He/she will have direct and matrix supervision of the PC (Project Coordinator) in Amhara
He /she Will be responsible to work with Thematic Sector Leads, Finance and Grant Manager, and MEAL Manager (MM) at Addis Level.
He/she Will be responsible to attend coordination meetings and research coordination meetings
He/she will be expected to coordinate with the technical team based at Plan International USNO
He She is responsible for all the required support to conduct audits of the project in Ethiopia
Ensure the PCs in Amhara Region have regularly revised the Detail Implementation Plan (DIP) based on the dynamic context in the Implementation area.
He /She will be responsible to support the visibility and communication activities of the project in line with the Communication and Visibility plan of the project
The PM will be expected to lead the implementation of the activities at the Zonal level and organize the Regional Sharing event where appropriate.
Ensure effective information sharing and learning across agencies including providing monthly and quarterly updates on project activities for internal consumption
Establish strong working relationships with all implementing partners and stakeholders of the project, and develop an in-depth understanding of the activities.
Organize project planning & monitor meetings with staff, partners, and stakeholders.
Coordinate with Finance, Procurement, and Logistics to access the support required for project implementation.
SAP expenditure and actual monitoring and follow-up.
Update Project Outline with any significant changes in context and secure the required Approval
Participate in coordination and cluster meetings when required
Coordinate the writing and submission of regular narrative and financial reports to the donor and other stakeholders as required.
Advance transfer, PO modification, and management of liquidations, etc.
Stakeholder Coordination
Establish effective working relationships with the government counterparts, implementing partners, private and public sectors, consultants, and other development organizations and target populations in the program operation.
Coordinate between Plan International USNO to maintain consistent delivery standards and good working relationships.
Represent the Plan Int`l team in meetings with the donor and with implementing partner
Work with the implementation partners to identify and address potential capacity building and/or support needs
Human Resources
As necessary, participate in the recruitment of the Project team in both intervention regions orient, train, and support project staff as necessary;
Undertake performance management to respective program staff as required.
Monitoring and Evaluation Systems
Collaborate with MEAL to maintain and develop mechanisms to monitor and evaluate the impact of the project implementation in Amhara as well as its partners, and ensure learning is integrated into future program design.
In collaboration with the MEAL coordinator, ensure proper Monitoring, Evaluation, and Learning and information generated is used for project implementation in the operational areas.
Working together with the thematic sector leads to the design of reporting systems for weekly and monthly reports to ensure accountability
Ensure full compliance with reporting systems, review performances, and reporting
Conduct regular monitoring visits to Afar intervention woredas to ensure the progress of project implementation on a good track.
Representation
Represent the project and liaise with government stakeholders, donors, local and international NGOs, and any other relevant stakeholders.
Participate and coordinate Cluster group meetings in Nutrition, Health, FSL, Education, CPiE, and Protection Sector.
Clearly promote gender and child protection across the work of participants.
Support partners in understanding plans’ gender equality strategy and program criteria and capacity-building activities on gender as part of the regular work at the field level.
Ensure the representation of Plan Ethiopia in their respective region from gender equality perspectives.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GeI, including making sure that relevant reporting and data are submitted.
Leadership Competencies
Set high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
Positive about change and support others in adjusting to it, helping them understand.
Business Management Competencies
Can succinctly articulate the purpose, values, and global strategy to a range of audiences. Can explain how Plan International will deliver on its objectives through the theory of change and communicates the implications for their team.
Understands the purpose, lines of accountability and decision-making capacity for each structural element of the organization. Helps their team to understand where they sit within the organizational structure.
Supports their team to understand the local operating environment and to consider the implications for work activities. Adjusts work activities and practices to reflect the political, financial, social and cultural context.
Manages risk in accordance to the local and global appetites and tolerances.
Contributes to strategic planning activities.
Understands the procurement cycle and supply chain, including the importance of good procurement planning.
Schedules and manages resource aligned to donor and organisational requirements and individual capacity.
Manages internal and external projects in accordance with the project management and MERL principles.
Manages performance by providing clear objectives, access to developmental tools and opportunities for coaching and mentoring.
Cascades knowledge throughout the organisation by sharing key messages, having team meetings and working collaboratively with other teams or departments.
Technical Expertise,Skill and Knowledege
Qualification and Experience Required
BA/BSc or MPH, MA/MSc University degree in the following fields– Health, Nutrition, WASH, child Protection, Humanitarian and Development Cooperation, Development Studies, Sociology/social work, or any related Social Science fields.
Minimum 7 years’ relevant experience and of which at 3 years in progressive experience in similar organizations at management level with responsibilities including line management of senior staff. Most preferably experience in managing IDP and/or refugee response settings.
Proven experience in managing big teams and understand the functional relationship with other partners.
Proven experiences and ability to coordinate and collaborate with different organizations including the government and demonstrable working experience in development programme
Proven experience in two or more of the thematic areas such as on experience in Child Protection in Emergency, education, youth programming, WASH, Health and Nutrition projects.
Proven experiences and ability to coordinate and collaborate with different organizations including the government and non-government organization
Knowledge
Knowledge of child protection in emergencies activities at refugee and IDP settings and understanding of international NGOs is preferred.
Ability to identify the main child protection needs affecting children and to inform an holistic response for children
Good knowledge of and experience in using inter-agency camp management policy and standard
Extensive representational experience: can demonstrate the ability to represent Plan effectively in external forums.
Sphere Standards and the Red Cross/ NGO Code of Conduct
Knowledge of Plan policies and procedures is a plus
Requires general finance, administration, management and telecommunication skills and proficiency in information technology/ computer skills.
Skills
Competent in use of word and excel commendable writing and communication skill
Politically and culturally sensitive with qualities of patience, tact and diplomacy
The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
Experience of and commitment to building and strengthening the participation of and accountability to communities and children in
Commitment to and understanding of child rights, and humanitarian standards such the Sphere Charter and the Code of Conduct.
Excellent interpersonal skills, including the ability to build relationships with colleagues at long distance
Fluency in written and spoken English
Knowledge of one of the local languages is an asset
