National Professional Officer
World Health Organization, New Delhi, India
2 years of relevant work experience
Closing Date for Applications:
OBJECTIVES OF THE PROGRAMME
To provide accounting policy guidance and support across the SEA Region. Ensure effective financial controls exist and are properly managed through guidance and post-facto compliance checking, as well as ex-ante certification when required. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding, and advise budget centres on all aspects of income and awards management. Monitor the general ledger (GL) and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level. Act as focal point for countries, technical units, Global Service Centre and other business areas for accounting matters concerning the SEA Region.
DESCRIPTION OF DUTIES
Under the overall guidance of the Director, Administration and Finance (DAF) and direct supervision of Budget and Finance Officer (BFO), the incumbent will perform the following duties:
- GL Budget Monitoring including review and clear programme changes and related GL budget vouchers, expenditure batches, monitoring of budget ceilings, PB allocation and resources availability; collaborate with PLN for biennial budget development process, closely monitoring deadlines, identifying and reporting funding/budgeting problems, proposing solutions to ensure alignment and compliance with business rules and financial practices.
- HR Plan management including ensuring that positions are accurately entered and funding mapped in GSM, review and advise on budget ceilings, planned cost and funding issues under HR plans, perform budgets analysis under HR plans and advise funding shortfalls/savings under the approved positions and coordinate the resolution of Oracle Labour Distribution issues.
- Oversee, review and provide comments/clearance to donor agreements within regional scope and provide advice to departments and country offices on issues related to such agreements, oversee preparation of briefings for high level meetings and provide inputs for any related meeting documents.
- Extracting data from GSM and converting this complex data into meaningful, timely and relevant information, analyze financial implementation status reports and reviewing financial data to advise the Budget and Finance Officer, oversee and support preparation of various ad-hoc financial monitoring reports and dashboards.
- Track and follow up on receivables as per donor agreements, undistributed/unbudgeted funds and expiring awards; ensure and maintain reporting requirements updated; support the preparation of financial reports to donors, closure of awards and refunds due to donors.
- Propose alternative methods and approaches to streamline and improve processes, provide advice on policies and procedures; provide recommendations on financial policy, improvements in internal controls and guidelines and procedures for the Region, provide trainings on various cross functional areas on financial implications.
- Continuous capacity building of technical and administrative support staff in awards and expenditure management, interact with technical units and WCOs to provide guidance and clarifications on WHO administrative and financial policies and practices and respond to budget and finance queries from Project Managers, WRs, Directors, undertake responsibility for accuracy and reconciliation of budgetary and accounting records prepared by other support staff in BFU, production of simple/easy to read reports with required actions, effective monitoring on use of funds before expiration dates; correct expenditure recording, supervise monthly, annual and biennial closure exercises.
- Manage and oversee the day-to-day functioning of Budget sub-unit within BFU including planning, organizing and supervising staff, identify priorities, allocate tasks, evaluate performance of staff and review closely work assignments. Identify errors and gaps, advise on corrective actions required to solve problems emerging during the BFU processes and validate the compliance of all actions in light of financial rules and procedures of the organization.
- Perform any other task as assigned by the supervisor.
- Essential: University degree in commerce, finance, business administration or related field.
- Desirable: Certification as CPA or Chartered Accountant will be an advantage.
- Essential: At least two (2) years' of progressive experience in finance and accounting area.
- Desirable: Experience in a UN Organization or International Organization is an asset. Familiarity with Enterprise Resource Planning (ERP) systems.
- Knowledge of principles of accountancy and its application for quick and accurate computation of information from the financial data base;
- Thorough knowledge of WHO financial rules and regulations, manual provisions, WHO's awards end to end financial procedures and guidelines;
- To interpret financial rules and regulations and develop standard procedures;
- To establish and maintain effective working relationships with people of different national and cultural backgrounds;
- Excellent written and oral communication/drafting skills;
- Ability to supervise staff and manage teams.
Other skills (eg. IT): Advanced IT skills, with proficiency in usage of MS Office especially MS Excel; Knowledge of usage of Enterprise Resource Planning (ERP) systems such as GSM.
- Respecting and promoting individual and cultural differences
- Producing results
- Ensuring the effective use of resources
Use of Language Skills
- Essential: Expert knowledge of English.