Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Overview and Role
The Economic Policy Incubator (EPI), launched in 2016 in Nepal, is a programme jointly sponsored by the UK Department for International Development (DFID) and Nepal's Ministry of Finance. It is implemented by Palladium, in partnership with South Asia Watch on Trade, Economics & Environment (SAWTEE) and the Overseas Development Institute (ODI).
EPI's main objective is to strengthen economic policies and policy processes, support a better regulatory environment and harness investment in order to create quality jobs and achieve higher and sustainable economic growth. EPI works with the Government of Nepal (GoN) to help improve the technical quality of policies, regulations and procedures, improve policy processes and build the capacity of key stakeholders to achieve stronger economic governance.
The national Programme Manager - Operations (PMO) is responsible for all financial operations, office administration and implementation of HR processes.
The position holds responsibility for:
- Compliance with DFID financial policies and procedures, ensuring all Palladium finance SOPs are followed, and ensuring accurate and timely financial records and reporting at HQ Programme Office and field levels.
- Overseeing the implementation of all operational SOPs, ensuring maximum country compliance. This includes procurement, contracting of local consultants, staff coordination and time management, implementation of security procedures, human resource management (including direct line management of the Administration Officer, driver and the driver/project officer), as well as office management more generally.
- During inception and the first year the PMO will work with the international Operations Manager to set up any project offices and establish operating procedures for the programme.
- Oversee all financial management including funds disbursement, transfer requests from Palladium, acquittal and timely aggregation of operational and grant accounts.
- Ensure that all financial transactions are carried out with integrity, value for money and are essential to achieving the programme goals.
- Prepare and submit monthly financial statements/reports (Petty cash and bank cash book, bank statements and bank reconciliations).
- Support the Palladium Operations Manager on the delivery of inputs into DFID monthly and annual financial forecasts.
- Lead of preparation of Value for Money calculations for quarterly reports.
- Initiate and maintain strong professional relations with the project bank (including supporting on set up of account), and remain up to date with current financial regulations, including tax liabilities of individuals and the programme.
- Oversee project procurement, negotiating competitive prices, processing and reviewing vendor invoices and ensuring compliance with procurement SOPs in the Operations Manual.
- Serve as point person in Nepal supporting review and revisions to the Project Operations Manual, in partnership with Palladium Operations team.
- Support the Team Leader and Deputy Team Leader in monthly cash request/forecast preparation (FTR).
- Provide oversight and advice to all staff on financial management matters e.g. workshop training and meeting budgets.
- Support programme staff in the preparation of subcontracts and manage hiring of subcontracts.
- Oversee and ensure the smooth running of general office facilities.
- Ensure compliance with other regulatory requirements relating to the employment of staff and all assets procured or leased by the project.
- Day-to-day liaison with SAWTEE's programme managers to facilitate smooth subcontract management, including provision of informal capacity building and support for their finance and reporting procedures.
- Manage Health and Safety including providing training to staff on Palladium procedures on anticorruption and the code of conduct etc.
- Provide overall management of personnel and HR-related matters and actions.
- Provide regular training and updates to team members on administration, HR and other operational processes.
- Manage local/regional travel, accommodation and logistics for consultants in coordination with the Operations Manager and Associate.
- Support applications to obtain visas and renewals for long and short-term consultants.
- Ensure that consultant, subcontractor and programme files and databases are kept up to date and managed effectively.
- Establish and ensure that IT systems (including hardware, software, wifi and communications) are fit for purpose and troubleshoot where necessary.
- Oversee and ensure implementation of security protocol and processes, including providing security briefings to visiting international staff and consultants.
- Key outputs, deliverables and expectations
- Timely submission of weekly and monthly financial reports to Palladium.
- Provision of inputs into draft and final Inception reports.
- Timely submission of inputs into quarterly and annual progress and financial reports.
- Submission of annual audited accounts.
- Provision of inputs into final programme report.
- Minimum education and experience required:
- A relevant master's degree with a finance background.
- A minimum of 5 years relevant work experience (with development sector experience preferred).
- Key competencies and professional expertise required:
- Financial acumen and the ability for office administration; and
- Ability to work with a low level of supervision and as a part of a team.