The Project Assistant will work under the supervision of the Project Manager , based at Headquarters in Vienna and under the direct daily guidance of the Chief Technical Advisor, based in Jakarta.The Project Assistant will provide administrative and financial support in line with financial/procurement rules and regulations of UNIDO using the SAP system.
Responsibilities
Responsible for the administrative and financial tasks related to the overall activities GEIPP II – Indonesia project including the assistance to the CTA and to project activities such as meetings, consultations, missions, workshops, and seminars.
Arrange logistics for several missions, i.e. hotel bookings, consultations and prepare draft programme; confirm appointments with projects, counterparts, local authorities etc.
Performs other duties as assigned by CTA for effective implementation of the project.
Coordination with CTA to communicate important key messages to all stakeholders to establish the working program related to the issue.
Establish a good relationship with key stakeholders from relevant Ministry, NGO, related embassies and business associations and promoting the project/program vision and mission to all related stakeholderEstablish a good relationship with key stakeholders from relevant Ministry, NGO, related embassies and business associations and promoting the project/program vision and mission to all related stakeholder.
Provide effective administrative support to key stakeholders.
Drafting report from every follow-up meeting to make sure all consensus discussion is the project being noted and communicated after meeting.
Organize coordination meeting among stakeholders (public and private sector) to gain specific objectives that the project has planned.
Build and maintain the communication and coordination mechanism designed to ensure the smooth implementation of project activities.
Requirements:
Completed higher secondary education (high school diploma or equivalent), is required.
Formal administrative/secretarial/clerical training or equivalent, is desirable.
Advanced university degree in Administration or other relevant disciplines with a specialization in finance will be an asset.
A minimum of eight (8) years of practical experience in the field of administration is required.
Exposure to the needs, conditions, and anticipated problems in Indonesia is desirable.
Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
Experience in project administration, accounting and finance, providing support to managerial/professional staff and using administrative skills to assist in the execution of project development and implementation of work, is desirable.
Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
Experience with SAP or similar ERP software is desirable.
Fluency in written and spoken English and Bahasa is required.
Fluency and/or working knowledge of another official UN language is desirable .
