Office Assistant

World Vision, Zambia

Skill Required:, HR and Admin
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
8th October, 2019

Job Description

To provide Support to project offices to contribute to the overall well-being of children, through efficient day-to-day office management and maintenance, management of Gift In Kind, procurements and stores.

Major Responsibilities

  • Office Cleanliness/management
  • Support the manager in ensuring all offices and/or workspaces are well cleaned and maintained according to the expected standards to create a conducive work environment for all.
  • Venues and accommodation for office meetings and visited arranged
  • Ensure timely servicing and repair of office equipment.
  • Ensure timely processing of utility, occupancy bills and other bills.

Petty Cash Management: Support the Accountant in managing petty cash float as per WVI procedure and guidelines.

GIK Management

  • Ensure quality and timely dispatching and reporting of all GIK distributed as per standard and guidelines.
  • Ensure that GIK is tracked using the NTS
  • Ensure that GIK Minimum Standards are strictly followed in handling GIK.

Stores Management.

  • Ensure that the items purchased as per PO are receipted and GRNs are duly signed for all items.
  • Ensure that all items are requested for from stores and appropriate staff duly signed on the stores requisition.
  • Ensure that bin cards are updated as per current stocks
  • Procurement of office supplies.
  • All staff have adequate office supplies.
  • Ensure all offices are supplied with water at all times

Office Security: Ensure timely opening and securely locking offices as well as all electrical appliances are switched off.


  • Verify and receive goods and services purchased as per the PO in provision as well as maintain a manual GRN
  • Qualifications, Education, experience, Knowledge, Technical Skills and competencies
  • Diploma in Human Resource Management or Business Administration.

Computer literate preferable Ms-Office

  • Experience of 1 - 2 years of experience in the related field or similar NGO environment
  • Must be a committed Christian, able to stand above denominational diversities.
  • Attend and participate in daily devotions and weekly Chapel services.
  • Able to work with minimum supervision
  • Perform other duties as required.


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