Office Assistant

UNDP, Peshawar, Pakistan

Skill Required:, HR and Admin
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
24th July, 2020


Job Description

Background

The Sustainable Development Goals (SDGs), also called the global development agenda, is a universal call to leave no one behind and reaching the furthest behind first with a central focus on people, planet, prosperity, peace and partnership. Pakistan is one among few countries with an early start on taking measures to contribute towards achieving SDGs within the stipulated timeframe. The measures range from Parliamentary Task Force at national and provincial level to launching a joint initiative of the Federal and Provincial Governments with UNDP for mainstreaming, acceleration and policy support to respective governments for achieving SDGs.

The Government of Pakistan, in view of its commitment to achieving SDGs by 2030, has establihed SDGs Support Unit at the Ministry of Planning, Development and Reforms with the assistance of UNDP Pakistan. Provincial arms of the Project have also been established at Planning & Development Departments in all the provinces with the objective to operationalize and localize SDGs at sub-national and local government levels.

The Project has the following main outputs:

  • Plans, Policies and Resource Allocation Aligned to 2030 Agenda.
  • SDGs monitoring, and reporting strengthened
  • Financing flows are increasingly aligned with 2030 Agenda
  • Innovative approaches applied to accelerate progress on priority SDGs

To this end, The SDGs Unit-KP require the services of two Office Assistant/help

Duties and Responsibilities

Under the direct supervision of Admin & Finance Officer, the Office Assistants will be responsible to facilitate the project team in its smooth functioning. S/he will be responsible for organizing office environment and smooth working, meetings, workshops, guest handling, etc. The Office Assistants will be responsible to perform the following day-to-day office support duties:

  • Deliver/distribute mail/messages within office and outside the office.
  • Provide administration support services to the office
  • Welcoming visitors and guests.
  • Picking-up and delivering goods
  • Responsible for ensuring that the office environment stays well-organized and tidy.
  • Monitoring the use of devices and supplies within the workplace.
  • Dealing with inquiries or needs from the visitors and workers
  • Coordinating the maintenance and repair of devices for the workplace.
  • Assisting management personnel in wide variety of workplace responsibilities.
  • Collecting and distributing couriers or packages among workers and starting and searching messages.
  • Keep the office kitchen and crockery clean and proper.
  • Serve tea, food and water during official meetings
  • Outside petty tasks e.g. deposit utility bills and collection of materials from vendor
  • Operate equipment such as generator, fax machine, copier, etc.
  • Performs other duties as assigned by supervisor.

Competencies

Core Competencies

  • Demonstrating/safeguarding ethics and integrity;
  • Self-development, initiative-taking;
  • Acting as a team player and facilitating team work;
  • Facilitating and encouraging open communication in the team;

Learning and sharing knowledge

  • Functional Competencies.
  • Very effective at multi-tasking;
  • Proven ability to perform to the highest levels of integrity and honesty;
  • Demonstrating/safeguarding ethics and integrity;
  • Excellent organizational skills and ability to prioritize and meet deadlines;
  • Ability to work independently as well as in a team in a multi-cultural working environment.

Required Skills and Experience

  • Education: Under matric. Middle level education is preferred.
  • Experience: Some working experience in performing office support services in national or international organizations will be preferred.
  • Language Requirements: Fluency in Urdu required. Basic understanding of English will be an added advantage.

Source:https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=31611&HRS_JO_PST_SEQ=1&hrs_site_id=2


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