Operations Assistant ( 2 Positions)

International Organization for Migration, Cairo, Egypt

Skill Required:, Finance and AccountsProject/ Programme Management
Preferred Experience: 
1 to 3 Years
Email for CV Submission: 
Closing Date for Applications: 
25th October, 2016


Job Description

Core Functions / Responsibilities:

  1. Organize transportation of IOM migrants/refugees using the MiMOSA,
    I-Gator and Amadeus databases and by implementing appropriate
    operational procedures;
  2. Liaise with Immigration Authorities, Embassies, Airlines, UNHCR as
    well as with IOM Missions to facilitate smooth departure and transit of
    migrants travelling under IOM auspices;
  3. Make booking arrangements with the carriers, including preparation and distribution of passenger manifests;
  4. Coordinate with offices responsible for transit, upon arrival reception assistance;
  5. Ensure timely notification of internal and external partners concerning relevant bookings, routings, cancellations, etc.;
  6. Ensure compliance with established rules and regulations for matters regarding invoicing and updating of Ticket Order Records;
  7. Create ABNs according to movements;
  8. Register information accurately in MiMOSA vis-à-vis registration, case and movement modules;
  9. IOM is committed to a diverse and inclusive environment. Internal
    and external candidates are eligible to apply to this vacancy. For the
    purpose of the vacancy, internal candidates are considered as first-tier
    candidates.
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  11. If needed, complete pre-departure briefings, print promissory notes
    and warrants and have returnees sign these notes at pre-departure
    briefings;
  12. Complete all pre-Departure work (i.e. ABNs, Customs Forms, Ticketing,) according to projects’ and IOM guidelines;
  13. Maintain working relationship with receiving missions, providing flight information and responding to inquiries;
  14. Ensure timely issuance of tickets, verify information printed on tickets and make photocopies as needed;
  15. Ensure that travel packets, transportation letters and any other
    relevant documentation are included in each properly marked IOM plastic
    bag according to the ABN;
  16. Maintain pro-flight files of all pre-departure information including
    all necessary supporting documents (i.e. photocopies of tickets,
    relevant travel requests, ABNs) to be coordinated with the
    post-departure unit;
  17. Prepare and distribute passenger travel documents (visas, etc.) and tickets;
  18. Conduct pre-departure briefings with the migrants/refugees;
  19. Prepare and ensure proper storage/tracking of travel packets;
  20. Ensure transit assistance at Cairo airport is performed/ provided in timely manner.
  21. Track flight schedules and number of individuals assisted during transit at Cairo airport;
  22. Check and prepare invoices for proper settlement received by airlines and other service-providers;
  23. Assist applicants/refugees to obtain their exit visas at the Immigration Office (Mogamaa) as needed;
  24. Photocopy essential documents as required;
  25. Fill in on post departure procedures as required;
    Required Qualifications and Experience
    Education
     University degree from with two years of relevant work experience in air movement operations
     Secondary School diploma with four years of work experience in air movement operations
    Experience
     Previous experience in working/liaising with governmental and
    diplomatic authorities as well as with international organizations
     knowledge of the electronic tools AMADEUS, MIMOSA, I-Gator and SIMA would be considered an advantage

How to apply:
Interested candidates are invited to submit their updated CV with a cover letter to HRCairoApplication@iom.int by October 25, 2016 at the latest, mentioning the reference code and the job title in the mail subject line.
In order for an application to be considered valid, IOM only accepts profiles duly completed.
Only shortlisted candidates will be contacted

 


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