An Operations Assistant, you will provide a full range of administrative support to SD1-ENE activities. You will also be tasked to provide operational support in project processing activities related to loans and TA and portfolio or database management, which will be agreed and reflected in your workplan.
Responsibilities :
Assist in the administration, including liaising inquiries from counterparts to respective supervisors, of loan and technical assistance (TA) projects, from the TA consultant selection process, processing of claims, contract variations and preparation of completion reports.
Contribute to the preparation of Project Administration Manual (PAM) by gathering and consolidating data and preparing draft of various sections.
Create, update, and maintain project processing and implementation information and data in operations and other relevant systems such as project description and scope, cost estimate, financing plan, results framework (impact, outcome, outputs, inputs, risks, assumptions, and relevant indicators), contract awards and disbursement projections, loan covenants, and others; follow up outstanding obligations of executing and implementing agencies such as the submission of audited financial statements, safeguard monitoring reports, and progress reports.
Assist consultant recruitment, procurement, and contract management.
Assist in maintaining, updating, and monitoring database of the assigned team or SD1-ENE on various portfolio/pipeline indicators.
Ensure that all correspondence and documents for supervisors are prepared with ADB's standards and styles based on Handbook of Style and Usage.
Independently compose and send out routine letters.
Carefully check all documents submitted for approval of the supervisors.
Support in the facilitation of project missions to ensure smooth and efficient execution.
Perform other duties as may be assigned and reflected in the incumbent's workplan.
Requirements :
Bachelor's degree in economics, commerce, engineering, or other fields.
At least 5 years relevant professional experience.
Advanced computer skills with sound knowledge of common word-processing and spreadsheets, and preferably with business intelligence, artificial intelligence applications, and familiarity with computer system used generally in multilateral organization, and proficiency with computer-based applications.
Good coordination and interpersonal skills with the ability to liaise and work effectively with individuals from different professional and cultural backgrounds.
Ability to liaise, work effectively and interact in a professional manner with staff within own work location and with other ADB stakeholders.
Good knowledge of project processing activities.
Good working knowledge of procedures, formats and standards relevant in the performance of work.
Ability to coordinate and multi-task and exercise judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence.
