Operations Assistant (replacement for maternity cover)

International Union for Conservation of Nature (IUCN), Belgrade, Serbia

Skill Required:, HR and Admin
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
21st January, 2015


Job Description

MAJOR RESPONSIBILITIES

  • In accordance with the IUCN Programme 2013-2016 and the IUCN Strategic Plan for SEE assist in programme development and project implementation.
  • Provide support to the IUCN SEE Director in the day-to-day operations of the IUCN Office for South-Eastern Europe.
  • Provide administrative and logistical support and data-entry book-keeping.

SPECIFIC DUTIES

  • Provide efficient administrative support to the office, general clerical work such as filing, mailing, faxing and photocopying; manage the stationery needs of the office
  • Manage incoming phone calls and maintain good relationships with partners within and outside IUCN
  • Maintain an inventory of equipment owned by SEE or by the projects and filling system up-to-date
  • Provide logistical support for the organization of meetings and events, including assistance in preparation of briefing materials and dissemination of documents
  • Manage logistical arrangements of the office, including organizing travel, accommodation, visas and meetings for IUCN staff
  • Assist with travel costs reimbursements of the staff/ travel claims preparation and pre-approval against invoices
  • Perform data entry in the accounting system and basic book-keeping transactions.
  • Prepare informal translation as required

REQUIREMENTS

  • Bachelor's degree (or higher) in a subject related to operations, administration and accounting  
  • At least 2 years of experience in a relevant position  
  • Fluency in English and Serbian or other languages spoken in the region  
  • Excellent organizational skills  
  • Computer literacy in MS Office packages  
  • Experience in budget monitoring and accounting  
  • Timely and accurate handling of financial data and transactions  
  • Fast and immaculate typing and proof-reading skills  
  • Ability to communicate effective both orally and in writing  
  • Ability to work with multi-disciplinary groups in an interdisciplinary and intercultural environment  
  • Team-oriented attitude and ability to work independently

 

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