The Operations Associate supports Operations section by carrying out a range of administrative and financial tasks, assisting other sections/units as needed, and ensuring smooth daily operations activities. The incumbent supports operations functions and provides services contributing to programme delivery results for children.
Summary of key functions/accountabilities:
Support in implementing solutions related to people management and office culture.
Support training strategy
Support Excellence in Operations in UNICEF derived from the five strategic pillars: People, Money, Risk Management, Systems and Structures, Partners.
Support the financial oversight management, monitoring and reporting of all the country programme budget - and private sector fundraising budgets; make analysis as needed.
Support the office with up-to-date information to make operational and programmatic risk informed decisions with the enterprise Governance, Risk and Compliance (eGRC) platform.
Contribute and participate in testing of business continuity plans to ensure UNICEF organizational resilience to disaster, risks and staff safety and security as well as Emergency Preparedness and Response to humanitarian situations.
Support implementation of appropriate implementation of policies and procedures and provide feedback on policy and internal controls as appropriate.
Support implementation of mandatory anti-fraud systems, processes and actions.
Support mitigation of risks of engagement with external partners via appropriate, risk-informed due diligence.
Participate in the review of Operations processes and recommend measures to minimize cost, reduce duplication of work and maximize efficiencies while creating an environment of smarter controls to render the organization ready to respond to programme needs.
Contribute to improving IT-enabled business processes to increase productivity and collaboration, better knowledge management, and ensure effective use of UNICEF assets.
Provide technical support on HACT implementation, including follow-up actions required on result of financial assurance activities.
Support UNICEF Office resource mobilization partners through written financial reporting, resolve discrepancies and ensure donor accountability and transparency.
Contribute to UNICEF Office resource mobilization through written financial reporting, and analysis of discrepancies.
Contribute to developing private sector partnerships especially in middle income countries.
To qualify as an advocate for every child you will have…
Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
A minimum of six years of administrative or clerical work experience is required, preferably in one or more operations management area including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources.
University degree may compensate experience with the following approach: candidates with a bachelor’s degree can be considered with a minimum of four years of relevant experience; candidates with a Master degree can be considered with a minimum of two years of relevant experience.
Experience in a UN system agency or organization, large private or public company, or experience working in a developing country and/or humanitarian/ emergency context is an asset.
Prior experience working with or in the private sector, and supporting private sector fundraising, is an asset.
Prior experience in programme support functions is an asset.
Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
Fluency in English and Romanian is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.
