Operations Specialist

UN Children's Fund, New York, United States

Skill Required:, Business Development/ Resource MobilizationFinance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
3rd April, 2019


Job Description

Background & Rationale:

Every year, over 1 billion children experience violence. Violence in childhood undermines every other investment in children, and compromises their health, education, development and future opportunities, with negative lifelong consequences and intergenerational impact. Ending violence isn't just the right thing to do; it's also a smart investment to make.

In 2015 world leaders committed to Sustainable Development Goal 16.2 - to end all forms of violence against children by 2030. In July 2016, the UN Secretary-General launched the Global Partnership to End Violence Against Children and an associated Fund. The Partnership includes organizations from every sector, and children themselves - uniting their voices, actions and resources in a unique collaboration focused solely on ending violence against all children.

In its first two years, the Partnership enrolled 23 governments as Pathfinder countries, grew its membership to over 320 organizations, helped develop and promote the INSPIRE solutions to end violence, awarded $30 million in grants to combat violence and abuse of children online and in conflict and crisis settings, and galvanized individuals and groups working to end violence.

Building on this initial momentum, and in a global context of growing intolerance of unacceptable behaviours, the Partnership's objectives for the next three years are to grow demand for change, mobilize new resources for everyone working to end violence, and equip practitioners with solutions and expertise.

In 2019, we have a unique opportunity to raise awareness, showcase solutions and progress, demonstrate the links between SDG 16.2 and other SDGs, and inspire new commitments to end violence against children from governments and others. In July 2019, the High-Level Political Forum on Sustainable Development will review progress against SDG 16; in September 2019, Heads of Government will review progress against all SDGs; and on 20 November 2019, the world will celebrate the 30th anniversary of the adoption of the Convention on the Rights of the Child.

With partners, in 2019 we will also launch the Safe to Learn campaign to end violence in and through schools, convene experts to prepare a seminal investment case for ending violence against children, launch a new knowledge platform, and more.

Purpose:

The Finance & Operations Specialist is responsible for providing support to the End Violence Secretariat in managing, monitoring and overseeing the full range of financial services, human resources, supply and logistics, administration, information and communications technology, and facilities management of the End Violence Secretariat and its associated Fund, both hosted by UNICEF, ensuring compliance with organizational plans, policies, procedures, guidelines, standards of performance, ethics, and integrity.

The Finance & Operations Specialist, when supervising support staff, will be responsible for planning and guiding work in progress and for reviewing work completed by support staff to verify accuracy and compliance with UNICEF’s financial, HR, supply, IT and administrative regulation and rules, policies, procedures, guidelines, standards of accountability, and ethics.

Key function, accountabilities and related duties/tasks:

Summary of key functions/accountabilities:

  • Support to financial planning and management
  • Control of accounts
  • Operational Support
  • Human Resources and capacity building

Support to financial planning and management:

  • Prepare/analyze financial data/estimates and documentations, verifying relevancy, accuracy and completeness to facilitate financial planning for the office. Provide technical and operational support and advice during strategic planning exercises and throughout the financial planning and implementation process.
  • Lead the financial oversight management, monitoring and reporting of the End Violence Partnership budgets, and where applicable stakeholders budgets; make analyses and recommendations for the Deputy Director to take risk-informed decisions.
  • Provide technical and operational support on the application, interpretation and implementation of financial policies, procedures and guidelines to the Director, Deputy Director and other staff and stakeholders. Resolve routine financial issues and/or recommend (and record) deviation from procedures and guidelines to meet objectives.
  • Evaluate financial and reputational risk in transactions carried out by the office and alert when actions are needed by management.
  • Support resource mobilization for the End Violence Secretariat and Fund in the formulation of partnership agreements and contracts.
  • Provide technical support to the Deputy Director in reviewing budgets and financial plans of implementing partners; monitor compliance with HACT framework, including support to assessments, assurance and capacity development of implementing partners.
  • Prepare workplans for supervisee/s, provide timely technical guidance, monitor work in progress and review work completed to approve transactions and/or certify/verify accuracy of work and compliance with IPSAS and UNICEF Regulations and Rules, policies, procedures, and guidelines.

Control of accounts:

  • Review budget implementation according to approved workplans and certify compliance with guidelines and procedures. Keep stakeholders informed for timely action.
  • Process and/or review (as per delegated authority) the accurate and timely submission of payments and other financial transactions within scope to the UNICEF Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies, procedures, standards of accountability, and ethics. Monitor business transactions submitted to and processed by GSSC from a perspective of efficiency, performance and risk management. Take timely action on outstanding accounts to resolve pending issues.
  • Monitor and analyze financial transactions, accounting reports and reconciliation of accounts to ensure accurate and current financial information for applicable compliance (e.g. IPSAS, donor reporting, internal policies) and management oversight, planning and/or action.
  • Support supply and logistics strategies and interventions to meet programmatic needs while ensuring value for money, including procurement of fit for purpose services and products and providing technical and advisory support to the Deputy Director and other stakeholders.
  • Liaise with the UNICEF Funds Support Office (FSO) in tracking donor contributions to the End Violence Fund and Secretariat to ensure their timely deposit and recording in UNICEF systems. Coordinate with FSO on funds disbursement from the Secretariat budget to implementing partners.
  • Prepare and/or contribute to mandated management/statutory office financial and accounting reports to the End Violence Board/Executive Committee/Fund Steering Committee/bodies/donors, verifying the reliability of data and compliance with organizational guidelines.
  • Provide support to the Deputy Director and other Secretariat staff in collaborating with oversight bodies (e.g. End Violence Executive Committee, Fund Steering Committee, OIAI, donors, etc.) to provide answers and to follow up on resolution of financial observations and recommendations. Advise management on actions to be taken to enforce and strengthen accountabilities.
  • Assure proper and timely completion of accounts closure activities (monthly, quarterly and yearly)
  • Periodically conduct a quality review of the table of authority and financial delegations to ensure compliance with the existing policies, and that accountabilities are clear, documented, and placed at adequate levels as per global policies and/or best practices.

Operational Support:

  • Contribute to initiatives for management improvement by capturing, institutionalizing and sharing best practices and lessons learned. Implement and/or recommend management improvements to enhance productivity and performance including implementation of cost saving strategies. Promote the culture of highest ethical standards and behaviour in the running of the operations of the office.
  • As functional focal point, the incumbent will be accountable for the correct and consistent application of policies and procedures in the areas of finance, HR and admin through the provision of guidance and support to the office.
  • Make specific recommendations on the improvement/simplification of systems and internal controls, planning, restructuring and resolution of sensitive issues. Assist in the identification of operational and programmatic risks and weaknesses and make recommendation to mitigate them, including facilitating mitigation of risks of engagement with external partners via appropriate, risk-informed due diligence.
  • Support Deputy Director and update staff on administrative policies, procedures rules and regulations; implement the appropriate application and interpretation of administrative rules, regulations, policies and procedures and requirements.
  • Ensure the timely and cost-effective provision of basic office services including space management, supplies/equipment, and communications to enhance staff productivity.
  • Support asset management. Facilitate compliance with systems by building awareness and capacity of users to explore new ways of working and promote IT-enabled business processes to increase productivity and collaboration, better knowledge management and ensure effective use of the organization's assets.
  • Ensure Business Continuity plans are up-to-date and participate in testing to ensure the End Violence Secretariat's resilience to disaster and risks and staff safety and security.
  • Human Resources and Capacity Building
  • Interpret and analyze HR data to help inform strategic decision-making on HR processes and strategies.
  • Provide support to the office in recruitment, job classification, career development, performance management, data analytics, learning and development for capacity building, etc. that helps to either attract, retain and/or motivate staff of the highest calibre.
  • Coordinate the human resource development and resourcing strategies to develop the knowledge, skills and abilities of administrative support staff.

Management And Coordination Of Assignment: The position is based in New York and reports to the Deputy Director of the Global Partnership to End Violence Against Children. The incumbent will supervise the work of one G-7 Administrative Associate and will provide general direction and guidance to another two administrative staff.

Required Qualifications:

  • An advanced university degree (Master's and above) in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; and related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.) is required or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Computable) from an internationally recognized institute/body of accountancy with valid membership in good standing is required.
  • A minimum of 5 years of professional experience at the national and/or international level is required, specifically in implementing organizational initiatives in budget, financial management and reporting, and one other operations management area including administration, supply and logistics management, information and communications technology, and/or human resources.
  • Prior experience in the development sector or UN system/international NGOs would be an asset.
  • Additional experience in grant management and/or enterprise risk management is desirable.
  • Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian context is an asset.

Preferred qualifications: The successful candidate will be highly responsive, results-oriented, and proactive, with a flexible approach and a commitment to building a thriving, highly collaborative work environment.

Languages:

  • Fluency in English (both oral and written) is required.
  • Knowledge of other UN languages is considered an asset.

Source:https://www.unicef.org/about/employ/?job=520532


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