Thinking of a Career in Emergency Management?
- BY Nicole Pelette
SPECIFIC DUTIES AND RESPONSIBILITIES
• IUCN Oceania Regional Office Programme Coordinator and specialist staff.
• Senior Management Team colleagues.
• Government and non-government organization representatives, IUCN members and partners.
• Consultants, including supervision of contractors.
• Stakeholder organizations, news media and other agencies, as appropriate, in accordance with relevant plans and policies.
SCOPE OF RESPONSIBILITIES:
The position will be responsible for the following:
• Leadership and the management the IUCN Oceania Regional Office’s PCEG Programme.
• Ensure that the Oceania Regional Environmental Governance Programme with the Global IUCN Environmental Programme complement each other in their roles.
SPECIFIC ACTIVITIES / DUTIES:
In undertaking the above responsibilities, the position shall in its delivery, undertake the following duties for the PCEG Programme:
* Establishment of the PCEG.
• Working in close coordination with the RD and RPC to establish the PCEG facility.
• Enlist staff as required.
• Secure funding for the operations of the centre.
Management of Staff:
• Supervise, support and mentor PCEG Staff.
PCEG Programme Planning and Project Implementation:
• Lead the strategic planning of the PCEG ensuring that its activities contribute to a lasting impact in the Region’s conservation efforts; In doing so, ensuring that standards are maintained and that goals and objectives are met;
• Implement a regular planning cycle with the use of a common set of tools, methods and standards for planning in IUCN, including performance criteria;
• Coordinate the preparation of Annual and Quarterly Work plans for the four programme components of the PCEG;
• Advise the RD on progress and problems associated with the PCEG programme and budget delivery and assist PCEG project managers in solving these problems;
• Coordinate with the RD and RPC in the identification of new partners and potential projects;
• Assist the RPC in identifying linkages with on-going projects and activities to be considered in the writing of proposals and the development of new projects;
• Coordinate and facilitate regular meetings between the different projects of the PCEG Programme;
• Participate and contribute in the Senior Management Team Meetings (SMAT) and other IUCN ORO meetings as required.
• Provide the legal/governance oversight in developing relevant projects and initiatives with the RPC and other programme coordinators;
• Oversee the monitoring and evaluation of the PCEG programme and related projects;
• Ensure quality assurance of the PCEG programme and project implementation;
• Ensure the sustainability of the pipeline projects within the PCEG Programme,
• Assist in discussions with potential strategic partners when developing new project proposals;
• Collaborate with the Finance Unit in the regular monitoring of PCEG programme budgets.
• Fund raising for the PCEG four programmatic components.
• Coordinate the preparation and submission of PCEG’s Quarterly and Annual Reports;
• Provide regular updates to the RD and SMAT on changes and trends in relation to PCEG’s programme;
• Interpret, summarize and communicate information for wider dissemination.
• Oversee the coordination of capacity building initiatives in the PCEG programme and project management aspects in accordance with the needs of the programme and project staff specifically in areas of project planning, needs assessments, monitoring and evaluation, programme and project reviews, budget formulation and reviews, and related areas.
• Participate in Oceania regional groups, task forces and Committees, as required;
• Participate in Global IUCN bodies and others that fall within the scope of PCEG as required;
• Represent IUCN ORO in meetings and events as requested by the Regional Director.
• Negotiate and administer consultancy contracts.
• Undertake specific tasks including contributing to strategic plans, annual work programmes and projects in collaboration with IUCN colleagues and partners.
• Ensure contractual obligations are met and that compliance measures are in place.
• Perform any other tasks that may be reasonably assigned by the Regional Director from time to time.
• Maintain linkages to Pacific regional environmental conservation networks and identify further opportunities for information sharing.
• Maintain and develop partnerships with governments, NGOs, partners, and CROP agencies environmental sectors.
• Develop and reinforce links with the IUCN Secretariat, Commissions and Programmes by contributing to networks of environmental researchers, conservationists, and managers to implement Oceania Regional Office activities.
• Represent IUCN at appropriate national, regional and international forums.
• Provide guidance and inputs into specialist areas and initiatives as required by the RD.
ETHICAL, SOCIAL AND ECOLOGICAL RESPONSIBILITIES:
• Respect for people from different nationalities, cultures, ethnicities, religion, gender, sexual orientation as well as the young and elderly;
• Responsible for exercising utmost care and judgement to ensure the assets belonging or entrusted to IUCN are not misused or wasted;
• Avoid all instances of conflict of interest in one’s dealings;
• Commitment to help conserve the integrity and diversity of nature and to ensure the sustainable use of resources;
• Adherence to the IUCN Code of Conduct.
This role requires the following personal attributes:
• Accepts Responsibility : Willing and able to bear high levels of responsibility by making timely decisions and being accountable for actions taken;
• A Learner : Willing to learn about the countries, cultures and development/environmental issues of the region;
• Adaptation : Willing to adapt to regional norms without compromising personal beliefs and Principles including professional ones;
• Openness: Communicates honestly, openly, and consistently. Shares information appropriately and ensures that views of all members of the team are freely expressed and respected;
• Positive Attitude : Encourages a positive rather than negative viewpoint;
• Integrity : Maintains the highest standard of personal conduct and professionalism in performing all duties;
• Commitment: Committed to making the programme a success. Willing and able to work for the best interests of the programme;
• Can handle stressful situations well: Willing and able to deal effectively with problematic situations. Mentally disciplined and always mentally prepared;
• People Skills: Able to build productive working relationships with other staff and development partners based on respect and good rapport. Listens well and never assumes one necessarily knows best;
• Judgment : Able to evaluate information quickly, identify key issues and formulate conclusions based on sound practice and experience, a reasonable thought out process and common sense;
• Organized: Well prepared and organized. Carries out all responsibilities and action items in a purposeful way;
• Dependable: Can be relied upon to get the job done at the expected time. Relied upon to give advanced prior notice and justification if deadlines are not going to be met;
• Proactive: Proactive rather than reactive. Able to avoid mistakes that could/should be anticipated;
• Supportive: Able to mentor team members in the Marine Programme for greater professional and career development.
• Note: The above TOR contains the main responsibilities and duties of this position.
• However in an ever evolving organization such as IUCN staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but • which are not part of their regular TOR.
• Where any task becomes a regular part of staff member’s responsibilities, the TOR should be changed in consultation between the manager, the staff member and the HR Unit.
• Any one of the three may initiate the consultation.
• A Law Degree is not a requirement but it would be an advantage;
• Post-graduate qualification in a relevant discipline such as Environmental Science/Management, Development Studies, Governance;
• At least 5 years in a senior strategic management position;
• At least 5 years of demonstrated experience in a conservation or environmental related organisation;
• Strong communication skills in written and spoken English;
• Relevant Regional experience would be an advantage.