The Partnership Finance Coordinator is responsible for effective periodical review of records for Local and International partners’ adherence to Sub-grant agreement terms and conditions. Review and consolidate partner’s financial reports, fund requests and budget in a timely and up to a high standard.
Position Responsibilities and Duties:
Key responsibilities:
Ensure an effective periodical review of records for Local and International partners’ adherence to Sub-grant agreement terms and conditions.
Consolidate UNICEF financial reports, fund requests and budget of partners in a timely and up to a high standard.
Ensure the maintenance of high standard filing of all financial and accounting deliverables to ensure ease of access during internal/external audit
Support RI and Sub-grantee staff in financial compliance matters.
Provide capacity building for all partner’s finance staff
Monitor budget utilization (BVA) of the partners pertaining to the relevant grant and take appropriate action on any significant variances with support from programs department.
Ensure partner transactions are booked monthly and timely on NetSuite before period close out.
Manage partnership Compliance System :
Ensure the proper systems (process and tools) for monitoring of compliance are set up during the planning, implementation and close-out stage of the grant.
Managing the financial aspects of RI’s role as implementing partner in the partnership delivering the program in line with donor requirements and partnerships’ agreed policies & procedures with support from the Finance manager.
Ensure that financial, logistics and HR management systems & records from all the partners are adequate in order to identify and protect the assets & interest of the partnership.
Undertake regular compliance visits in order to assess the compliance of financial, HR and logistics systems of partners & put forward recommendation for improvements where appropriate with support from HR and Operations department.
Participate in the review, monitoring and capacity building of partners.
Ensure that local partner finance reports are thoroughly reviewed in coordination with the level of risk assessed in the respective agency.
Check the maintenance of a good filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit.
Financial Control/Risk Management:
Contribute to the development of risk register on financial, logistics and HR points, and review it on an ongoing basis developing and improving appropriate controls to mitigate the risk as appropriate in compliance with donor policies and procedures.
Maintain an effective & efficient system of internal controls which comply with the partnership financial guidelines to minimize the risk of fraud or misappropriation.
Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations.
Ensure that sub-grant related processes and procedures are standardized and consistently implemented throughout the program, including pre-award compliance checks, agreements, disbursements, reporting and partner capacity-building.
Work with partners to ensure that relevant donor procurement rules are followed for the grants with periodical reviews of the procurement plans.
Provide support to partners to ensure consistent compliance with the terms of sub-grant agreements, including financial management and compliance with donor regulations, as needed.
Financial Reporting:
Review and consolidate UNICEF financial reports, fund requests and budget of partners in a timely and up to a high standard.
Monitor budget utilization of the partners and take appropriate action on any significant variances.
Manage budget and maintain accounting records for the RI and partner financial reports for the project.
Provide financial analysis where necessary especially on maximizing available funds and value for money.
Other:
Supervise finance operations to ensure adequate support is provided to field teams, ensure adequate structure and capacity in field offices to provide effective support to programs.
Proactively identifies and acts upon deficiencies and areas for improvement in the Finance team, providing training and other capacity building where necessary to ensure that capacity is continuously developing.
In coordination with operational team, supports the tracking and monitoring of procurements and expenditures, office purchasing, inventory, and requisition system.
Support in the implementation of RI’s systems and procedures, including donor requirements amongst the partners:
Support the RI’s finance team in month end closure routines in close coordination with Finance Manager.
Assist in the coordination and management of internal and external donor audit procedures.
Undertake verification of budget and disbursement requests for the partners of the UNICEF grant as may be agreed with the Finance Manager.
Other duties as may be assigned by the line manager
Qualifications & Requirements:
This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.
Bachelor of Arts degree in Accounting/Business or Finance. Professional accounting qualifications. E.g. ACCA, CIMA, CPA or CA would be an asset
Experience of working on projects funded by major international donors such as EU, USAID and the UN
Complete familiarity with ERP accounting software.
At least 2 years of post-qualification experience in a finance/accounting role, in the International NGO sector. Auditing experience with NGOs would be an advantage
Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies
Must be able to prioritize and have excellent time management & multitasking.
Good problem-solving skills, diplomatic and self-directed.
Proven communication, interpersonal, representation, negotiation and leadership skills
Excellent financial and analytical skills;
Excellent communication and drafting skills for effective reporting on program financial performance;
Ability to manage a financial/monitoring team and demonstrate leadership;
Ability to operate in a cross-cultural environment requiring flexibility;
Familiarity with the aid system, and understanding of donor and governmental requirements;
Experience managing consortium grants will be an asset;
The candidate must be detail-oriented and able to work independently;
