Partnership Officer

World Food Programme, Niamey, Niger

Skill Required:, Finance and AccountsMedia and Communication
Preferred Experience: 
5 years
Closing Date for Applications: 
5th January, 2020


Job Description

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Niger, the most vulnerable are affected by poverty, food insecurity and malnutrition, especially women and children. This is aggravated by land degradation and recurrent crises, such as natural (floods, droughts) and economic shocks, climate change, conflict and insecurity. WFP, together with the Nigerien Government, is working to achieve Zero Hunger through its Country Strategic Plan (CSP) 2020-2024. By means of a multi-sector and multi-actor integrated approach that combines asset creation, education, and nutrition activities with a focus on the strengthening of capacities among local and national stakeholders, WFP aims to enhance resilience to shocks. WFP also responds to the food and nutrition needs of crisis-affected populations in the areas at the border with Nigeria, Mali, and Burkina Faso. Government capacity-strengthening, environmental sustainability, local governance, gender and nutrition-sensitivity, shock-responsiveness as well as protection and accountability to affected populations are embedded in WFP’s multi-sectoral and integrated package of interventions to achieve Zero Hunger. A wide operational presence, with a Country Office in Niamey, five sub-offices and two antennas, allows proximity to its programmes and beneficiaries. The WFP-managed United Nations Humanitarian Air Service (UNHAS) provides crucial air services to the humanitarian community in the vast country.

Under the direct supervision of the Deputy Country Director Operations and overall leadership of the CD, the Head of Partnership Unit will work at the intersection between Programme and Partnerships to manage strategic relationships under the CSP 2020-2024. Leading WFP’s responsibility to donors for the advancement of WFP’s emergency, resilience and country capacity strengthening portfolio, the Partnerships team seeks to increase strategic collaboration with the government, donors, and civil society to scale impact. The head of the Partnership Unit will guide the CO’s resource mobilization efforts, including from source of funding and enhanced partnerships, as well as ensure effective information management and reporting requirements of the Niger Country Office, including through revised mechanisms and tools, are met.

ACCOUNTABILITIES/RESPONSIBILITIES

  • Oversee, update and implement WFP’s resource mobilization strategy and Partnership Action Plan based on relationships and “market” knowledge; Analyse data and propose well-researched ideas together with Programme officers for strategies to maintain and increase funding from new and traditional donors, in line with the Partnership Action Plan.
  • Manage a portfolio of partnerships, soliciting contributions, providing donor stewardship, forecasting, negotiating changes and assessing results, to maximise resources raised.
  • Participate in regular meetings led by Programme officers and Management to have a good understanding of WFP's programmes and be up to date with WFP's strategic and operational priorities to better educate partners on the strategy, design, relevance and impact of programmes, and to advocate for the work of WFP.
  • Provide advice to management and CO staff in order to assist them to effectively manage and mobilise donor resources.
  • Ensure CO management is adequately equipped to conduct negotiations for contributions and partnership agreements, in line with internal policies and external regulations, in order to reach advantageous outcomes for WFP, such as more flexibility and predictability.
  • Support the Supply Chain Working Group and Resource Management Committee by ensuring that donor constraints are taken into consideration by all functional units in the implementation of operations

Oversee the work of the Partnership Unit staff and create the adequate structure and environment to conduct regular performance tracking and apply reporting systems to ensure continuous high performance of the team:

  • Develop and lead the implementation of the work plan for an assigned area by overseeing and delivering activities that identify, develop and maintain donor partnerships and reporting and maximize funding.
  • Ensure the preparation of donor proposals and appeals according to opportunities identified, as well as the delivery of specific donor reporting as required.
  • Ensure briefing documents and accurate reporting for senior level management meetings, on donors and resourcing status of programmes, identifying trends and issues, and proposing solutions, to enable informed decision-making and action planning by senior stakeholders.
  • Oversee and ensure the effective information management and reporting requirements (corporate and CO-specific) through the Partnership Unit are met, as well as the preparation of the annual performance reporting through Annual Country Reports (ACR).
  • Provide advice and briefs on resourcing issues to management and CO staff, participate in the Strategic Programme Review Process (s-PRP) and the Electronic Programme Review Process (e-PRP) and act as a resourcing focal point to ensure issues are addressed.
  • Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of risks.
  • Other as required.

DELIVERABLES AT THE END OF THE CONTRACT

  • Partnership Action Plan is finalized, regularly reviewed and strengthened to match needs
  • Knowledge management on donor constraints and requirements between Programme, Budgeting and Programming and Donor relations is regularly conducted;
  • Active participation in strategic donor and government partner meetings helped strengthen knowledge and understanding of WFP programmes, resulting in improved collaboration and implementation of WFP’s emergency, resilience and Country Capacity Strengthening activities;
  • Successfully overseen donor relations and reports officer activities: donor briefing documents prepared in time as required: High quality donor proposals and reports timely submitted; Donor field visits timely organized; OIM and reporting commitments met;
  • Unit staff duly coached and trained to produce high quality reporting and funding proposals
  • Defined quality standards were assured in all processes and products.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
  • Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
  • Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
  • Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

  • Look for ways to strengthen people's skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
  • Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
  • Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
  • Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios).

Performance

  • Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
  • Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
  • Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
  • Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

  • Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.
  • Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.
  • Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations.
  • Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

  • Capability Name Description of the behaviour expected for the proficiency level
  • Relationship Management Demonstrates ability to formulate and maintain strong relationships and develop networks with appropriate stakeholders. Leads in implementing identified strategy to raise the profile of WFP, build relationships and further organisational aims.
  • Communication Expertise Facilitates and contributes to open verbal or written communication with stakeholders as required (i.e. through preparation of targeted written or visual communications materials, presentations, and official documentation) to convey tailored messages. Engages in mutually informative discussion with partners and influencers.
  • Information Analytics, Reporting & Management Demonstrates ability to conceptualise impactful means for reporting outcomes of multilateral/interagency dialogues to facilitate decision-making. Utilises partnership information and analysis to form insights which support fact based discussion for enhanced partner relationships, proactively identifying opportunities for improvement. Maintains, manages and analyses information in appropriate WFP systems.
  • Resource Mobilisation Demonstrates the ability to design and manage the full resource mobilisation lifecycle, including negotiating with partners and key stakeholders, providing resourcing advice and briefs to senior managers, leading medium/large teams and strategically allocating material and other appropriate resources.
  • Business Process Support & Technical Guidance Provides advanced technical support to other business areas. Troubleshoots complex system issues and contributes to the design and implementation of system changes. Provides input into the training and support strategy for technical systems users. Demonstrates managerial skills in leading medium/large teams in the delivery of support and technical guidance.

STANDARD MINIMUM QUALIFICATIONS

  • Education: Advanced University degree in Political Science, International Development, Development Economics, Marketing Communications or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
  • Experience: 5 years or more of postgraduate professional experience in a relevant field of work, with a background and interest in international humanitarian development.
  • Languages: Fluency (Level C) in both English and French

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Has led the implementation of resource mobilisation work plans within area of expertise
  • Has managed small teams of more junior staff with related areas of expertise
  • Has conducted negotiations for contributions and partnership agreements in line with internal established policies and procedures and external regulations
  • Has provided resourcing analysis and prepared accurate and timely briefs as well as reporting to donors
  • Strong written and oral communication skills, including substantive analysis and writing skills, in both English and French.
  • Knowledge of UN/WFP specific processes and systems.
  • Particular attention will be paid to the following competencies : communication, partnering, interpersonal skills and leadership.

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