Payroll Analyst HR Operations

European Bank for Reconstruction and Development

London, United Kingdom

Experience: 3 to 5 Years

Skill Required: Accounts and Finance

The role of Analyst, Payroll is to be the data quality specialist within the Payroll Team, digging into payroll data to ensure the quality remains to a high standard so staff are paid correctly.  The Analyst will source data by creating HR reports and use existing toolsets presented through Tableau.
The Analyst, Payroll will be responsible for co-ordinating System changes.  Collaborating with teams across HROD and SAP Team to design and implement new requirements.
The role ensures both HQ and RO payrolls are processed timely and accurately.
The role will continuously seek out ways for the Payroll Team to work more efficiently, working closely with Principal, Payroll and other Subject Matter Expert to drive and implement change.
Accountabilities & Responsibilities:
  • Producing HQ and RO monthly payrolls following audit controls.  Identifying errors and omissions and investigating to resolution.  Create BACS and Swift files for transmission and clearing.  
  • Raising and checking manual payments as necessary on a monthly basis.  Relating to salary and rental payments. 
  • Management and preparation of reporting and payments (via Swift) to third parties such as insurance providers, retirement plan administrators and corporate health clubs. 
  • Monitoring Swift incoming messages from third party banks and reacting as necessary.  For example, re-issuing returned salary payments and changing necessary message templates to fulfil changes local legislation and banking requirements.    
  • Responsibility for checking payroll data entry by utilising reporting tools and enhancing the Data Quality rules already embedded within Alteryx tool.
  • Working collaboratively with key stakeholders in HROD to identify data quality issues, performing root cause analysis and implementing preventative measures to mitigate the risk of future occurrences.
  • Provides expert advice to key stakeholders relating to all payroll activity and anticipates implications of advice.
  • Acts as an escalation point for other members of the Payroll Team and offers training to support them.
  • Manage the system enhancements associated with SAP Payroll.  This includes working with key stakeholders across HROD when new policy changes are being implemented.  Collaborating on design process, knowledge articles and change management.  Responsibility for end to end UAT, closely working alongside colleagues in IT.
  • Proactively takes steps to tighten controls and records risks.
  • Continuously monitors the quality of EBRD askHR knowledge articles and takes initiative to enhance the user experience.    
  • Liaises with internal and external auditors and responds to queries and overseas annual audits. 
  • Responsible for the delivery of annual payroll activity e.g. annual flex window
  • Initiates ways of working more efficiently and collaborates with colleagues in the Payroll Team to drive the implementation of continual improvements.
  • Actively contributing to projects and can represent the Payroll Team without management supervision.  Support project through to implementation and oversees change management
Knowledge, Skills, Experience & Qualifications:
  • Extensive and proven professional international payroll experience, preferably gained in the financial services sector. 
  • Ability to exercise judgement and deal discreetly with sensitive situations and confidential information.
  • A strong analytical orientation coupled with strong data manipulation skills which creates an environment where data quality is first and foremost
  • Someone who understands the importance of being able to use data to interpret problems and find solutions. 
  • Strong stakeholder engagement skills with key individuals in the business specifically: (i) effective questioning and active listening (ii) the ability to challenge constructively and courageously; in order to determine business requirements.
  • Strong attention to detail to ensure accuracy
  • Demonstrate ability to prioritize, meet deadlines and follow through on completion of monthly tasks 
  • Demonstrate ability to build relationships and collaborate effectively across teams
  • Fluent English language skills, both verbal and written