P&C Officer

World Vision, Amman, Jordan

Skill Required:, HR and Admin
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
11th October, 2020


Job Description

PURPOSE OF POSITION

Assist P&C department in coordination of department services and functions relating to personnel data administration and maintenance, P&C administration, including information and document flow for local country office staff, assistance with recruitment, orientation and training. Contribute to P&C function high quality.

MAJOR RESPONSIBILITIES

P&C Administration and Support

  • Maintain and keep staffing lists for all categories of workforce (employees, service, casual, volunteers, interns, etc) and any staff related necessary information for rapid access and use;
  • Maintain personnel files accurate, updated and confidential at all times. In collaboration with the P&C Team Leader, set up and maintain filling system;
  • Prepare and process all kinds of P&C related paperwork for all categories of workforce as required, with accuracy and confidentiality and in accordance with the policies and local laws;
  • Keep P&C related templates updated and available for staff;
  • Provide necessary support to staff on leave utilization for different types of leaves and time sheets;
  • Maintain and process local employee enrollment and cancellations from Medical Insurance plans;
  • Act as liaison between employee and insurance provider in resolving benefits related program issues and ensure effective utilization of the plan;
  • Process billings from insurance. Review billings for accuracy, and resolve discrepancies with the company in coordination with Finance Department.
  • Respond to routine employee enquiries, both oral and written to ensure the accurate and timely provision of information;
  • Support the line manager in providing with the P&C data for necessary P&C reporting upon request and as needed;

Recruitment, Orientation and Training

  • Support Team Leads with the recruitment process for full time, freelancers, Intern, etc.
  • Provide necessary support in staff recruitment, selection and contracting as needed and participate in panel interviews upon the Line Manager request;
  • Provide assistance in arranging and conducting orientation and induction sessions for new staff;
  • Provide assistance in arranging and conducting different kinds of P&C learning events, trainings, workshops, and/or team building activities;
  • Manage the OP Recruitment Module and ensure 100% utilization of Recruitment for all local recruitments;
  • Conduct Block party screening when is required.
  • Prepare contracts for Freelancers, Interns, etc. as needed.
  • Ensure that all full time staff, freelancers, etc. sign on WV partnership policies

Other

  • Represent WV in an appropriate and professional manner
  • Contribute to a healthy team spirit and team work
  • Adhere to WV Child Protection policy and standards and stay committed to WV vision statement and core values;
  • Perform other relevant tasks assigned by the direct supervisor

KNOWLEDGE, SKILLS AND ABILITIES

  • University degree or equivalent in Business Administration, Social Sciences, Psychology or a related field; is a must
  • Excellent detail-orientation skills;
  • Good communications skills;
  • Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;
  • Ability to maintain positive relationships with colleagues,
  • Emotional maturity and ability to deal with matters of strict confidentiality;
  • Excellent organizational and planning skills;
  • Fluent in English, spoken and written;
  • Preferred knowledge of local labor law and related legislations;
  • Minimum 2 years of experience in Human Resources with medium business/medium NGO/government agency;
  •  Demonstrated experience and knowledge of HR practices, including recruitment, hiring, HR functions and systems administration; HR software administration and maintenance;
  •  Preferably focused experience of up to 2 years in recruitment and sourcing
  • Quick learner, agile, flexible and adaptable;
  • Ability to demonstrate sound judgment and work with little supervision under the virtual working relationships;
  • Ability to contribute to the healthy team spirit within the virtual teams;
  • Cross-cultural sensitivity.
  • Experience of work in an INGO setting and past exposure with the international working culture and practices is a huge advantage

Source: https://careers.wvi.org/jobs/jordan/human-resources/pandc-officer/15359


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