Under the guidance and supervision of the Country Coordinator the Planning and Monitoring Specialist coordinates and facilitates the Poland Office’s planning and monitoring process. He/she works closely with other UNICEF programme sections, the Regional Office and relevant external partners to design and implement prioritized and realistic planning & monitoring activities, that provide all the relevant and strategic information needed to manage the Office Programme and adhere to organizational planning and reporting requirements.
S/he is also responsible for producing monitoring tools and reports based on quality data and information compiled, analyzed and disseminated with the participation of all concerned partners, to assess progress towards expected annual and multi-year results.
The incumbent will also be responsible for organizing and supporting the delivery of specialized training, including the design of materials and methods (especially on RBM).
Summary of key functions/accountabilities:
Programme Planning:
Support the Poland Office and national partners to develop equity-focused and results-based Programmes and workplans with measurable indicators and targets aligned with the Refugee Response Plan and other guiding documents that provide the basis for implementation, performance monitoring and reporting.
Provide support to the Country Coordinator on the full spectrum of planning-related responsibilities Special support will be required in the development of the programme frameworks including indicators, baselines and targets which will form the basis for future monitoring and reporting.
Organise and manage annual/mid-year/mid-term/end-term performance reviews ensuring consistency with objectives and goals set out in the program documents.
In close collaboration with programme sections, effectively monitor and report on intersectoral programme results, cross-sectoral programme component results to facilitate programme coherence and convergence.
Programme Monitoring :
Ensure that the Office has quality information to assess progress towards expected results established in programs and work plans.
Provide technical support to ensure that a set of programme performance indicators is identified and adjusted as necessary, with inputs of all concerned partners to assess progress towards expected annual results in the context of Humanitarian Program Documents (HPDs) and Work Plans.
Coordinate with partners to ensure that monitoring systems are properly used, and that data collection and analysis from field visits are coordinated and standardized across programmes to feed into programme performance monitoring.
Lead the development of programme monitoring frameworks for cross-sectoral and convergent programming.
Provide technical support to the programme staff to roll-out programme monitoring mechanisms including mid-year and annual reviews, mid-term reviews, and strategic moments of reflection, to record the progress and identify potential bottlenecks to be addressed by the programme sections and field offices.
Provide technical support to, and closely collaborate with and coordinate the work of the Knowledge Management Officer, Monitoring and Reporting consultants and HACT Focal points to ensure that HACT monitoring constitutes an integral part of the comprehensive monitoring system.
Reporting:
Ensure that internal and external partners (Regional Office, HQ, donors and national counterparts) regularly receive up-to-date and accurate information on the programme results produced by the Country Office.
Analyse planning, monitoring and key programme performance indicators, and provide inputs to management reports including the relevant reporting, as well as reporting on SMQs and KPIs among others.
Provide regular updates to the UNICEF monitoring/reporting platforms (RAM etc.) as well as on ad hoc requests from the Regional Office/HQ, and support programme sections in RAM-related reporting.
Collaborate closely with the Sections Chiefs to ensure quality assurance to donor and Poland Office reports, proposals, and CSO programme documents in line with RBM principles, with emphasis on equity and gender considerations.
Planning, Monitoring and Reporting Capacity Building:
Ensure that the planning, monitoring, and reporting capacities of Office staff and national partners – government and civil society – are based on relevant and updated evidence and adhering to RBM principles thus enabling them to more effectively engage in planning and monitoring processes.
Promote awareness and understanding of the shared responsibility of RBM among staff members, and national partners through communication, training, learning and development activities organization-wide.
Support the Planning and Monitoring Section in the development and implementation of a strategy/approach for RBM capacity building through a participatory process with sectoral and zonal staff as well as a national partner.
Support the conduct of quality reviews of donor proposals and reports, as well as draft HPDs, and PCAs, from an RBM perspective.
To qualify as an advocate for every child you will have…
Advanced university degree in social sciences, statistics, planning development, planning, or another relevant technical field is required.
Five years of progressively responsible relevant professional work experience at the national level in programme planning, implementation, and monitoring.
Practical experience in monitoring large programmes will be an asset. Relevant experience in program/project monitoring and evaluation in a UN system agency or organization is an asset.
Experience in both development and emergency setting is an advantage.
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
