Preparedness and Response Coordinator

International Rescue Committee, Chad

Skill Required:, Project/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
14th July, 2020

Job Description

The International Rescue Committee (IRC) is an apolitical, non-profit, non-religious humanitarian organization that provides assistance to refugees around the world. IRC implements programs to promote durable solutions among IDPs, refugees and host populations through public health, sanitation, shelter, rehabilitation and education projects. The IRC has worked with refugees since 1933 and is present in 40 countries in Europe, Africa, Asia, as well as in the United States, as part of a resettlement support program. The IRC is an organization committed to freedom, human dignity and autonomy. This commitment is reflected in quality resettlement assistance, global emergency assistance,

The IRC began operations in Chad in 2004 to respond to the humanitarian crisis caused by the influx of refugees from Darfur to eastern Chad, with an intervention in the Ouré Cassoni refugee camp. Assistance to Sudanese refugees has now extended to the management of ten camps in the East and one camp in the West with assistance to refugees and local communities in health, nutrition and water, hygiene and sanitation.

In 2012, to respond to drought and food insecurity, the IRC extended its geographic coverage in the Guéra region. IRC currently works in three health districts, Mongo, Mangalmé and Melfi, and provides malnutrition prevention and treatment services to the local population.

In May 2016, IRC opened an office in the Lac region to respond to the Boko Haram crisis. The IRC implements assistance projects in the areas of health, nutrition and protection and response to Based Violence. on Gender.

The IRC Tchad undertakes in its 2015-2020 strategic action plan to continue to provide essential humanitarian services in health, nutrition and protection / GBV, while improving economic well-being and strengthening the resilience of beneficiaries, especially women and girls. IRC Chad will continue to work with and closely support state actors / line ministries in key areas so that IRC actions are integrated into national policies to ensure better ownership of the actions undertaken.


IRC Chad is looking for an experienced and dynamic person for the role of preparedness and response coordinator (PRC) who will be responsible for providing key cross-sectoral and cross-functional support to the country program. The PRC is responsible for ensuring a rapid, coordinated and quality emergency response, with a focus on speed and the best use of resources; lead and build staff capacity in preparedness and acute response initiatives. CRP responsibilities also include assessing and collecting information on the impacts of early warning and emergency situations; representation in various forums; and liaison with various stakeholders, in particular the technical units of the IRC, government partners and international and local NGOs. This position reports to the Deputy Director of Programs, works closely with the other two Deputy Directors of Operations and Finance, the COVID-19 technical focal point and the country emergency team leader, and will be based in Ndjamena with frequent field trips.

He / she is responsible for coordinating the quality and effectiveness of the IRC Chad first-line emergency response for COVID-19. The Preparedness and Response Coordinator (PRC) will be responsible for coordinating and providing technical expertise to the Country Leadership and Management Team (SLMT) in order to strengthen the overall capacity of the national office to prepare for and respond to emergency situations in accordance with IRC principles and practices.



  • Lead and coordinate the design and delivery of IRC acute emergency response in response to the current COVID-19 epidemic.
  • Manage all related COVID-19 projects / grants, including DIP, procurement plans, expenditure plans and MEL plans, in collaboration with field coordinators and program, operations and finance managers
  • Launch and, if necessary, lead needs assessments and data collection to feed the project design;
  • Support field teams if necessary to develop / refine the tools for, and / or conduct and compile information from rapid assessments.
  • Work closely with the supply chain at the planning stage of assessments to ensure that all logistical needs are agreed and met.
  • Evaluate and collaborate to take advantage of opportunities to integrate preparedness, money and resilience components into new and ongoing programs.
  • Work closely with grants and finance departments to develop budgets and proposals for emergency preparedness and response interventions, coordinating design contributions with other managers / technical specialists projects and developing proposals.
  • Provide leadership when implementing a rapid emergency response
  • Ensure that emergency activities are carried out in accordance with the minimum standards of Sphere and the Humanitarian Charter in response to disasters and other relevant standards;
  • Strengthen links between all program sectors to ensure a strong, coherent and integrated approach to results, in accordance with the IRC Chad strategic action plan, PPE Tchad;
  • Closely monitor and manage program spending and serve as budget manager for emergency response grants.
  • Closely monitor and keep abreast of context-specific factors that inform and / or influence the planning and implementation of IRC, such as early warning data, security and access issues, mapping of other actors, and making recommendations to SLMT and program teams accordingly.
  • Work closely with the MEAL coordinator and the monitoring and evaluation unit to ensure that data collection and monitoring tools are aligned and respond to the monitoring and evaluation frameworks of emergency programs , basic indicators and the specific needs of vulnerable groups.
  • Ensure compliance with IRC policy, procedures and practices throughout emergency preparedness and response activities, including adherence to “Do no Harm” principles
  • Leading the necessary EPP process

Coordination and representation

  • In collaboration with field coordinators and security focal points, closely monitor and communicate with key personnel as needed on new or planned developments in population movements, the security context, accessibility constraints and natural or environmental phenomena.
  • Liaise with and support operational functions in their role of effective design and implementation of preparedness and response, particularly with regard to liquidity, prepositioning and timely supply.
  • Represent the IRC in relevant forums at the national level (for example, group meetings, working groups and other coordination meetings; launches and briefings) by providing feedback, analysis and recommendations to the management team.
  • Ensure that the IRC response is well coordinated with other humanitarian actors, community leaders and appropriate government authorities.

Reports and Documentation

  • As needed, compile or contribute to the drafting of evaluation and project reports.
  • Compile and disseminate all data, reports, briefings, etc. (IRC or other agencies) relevant to IRC readiness and response activities in a timely manner.
  • Contribute to the design and development of program information documents, and provide timely, quality contributions to requests for information from IRC regional offices and headquarters and from donors.
  • Direct the compilation and writing of periodic situation reports, as required.


Internal :

Deputy directors (programs, operations and finance); security manager / manager, program coordinators, grant team; meal coordinator; finance controller and managers; supply chain coordinator; field coordinators; regional emergency coordinator; key personnel from the IRC headquarters / region emergency unit.

External :

Emergency response sub-beneficiaries, other humanitarian organizations, leaders of relevant sector groups, donors, government partners, especially the ministry of public health, as needed.


  • Bachelor's degree in a relevant field from a recognized university with at least five years of relevant professional experience; or, master's degree in a relevant field from a recognized university with at least three years of relevant professional experience.
  • A minimum of 5 years experience in humanitarian aid during complex and natural disasters, experience in epidemic management would be a plus.
  • Experience should include working in a similar role in an international humanitarian / emergency organization in a complex humanitarian context
  • Good understanding of the operational context of the humanitarian emergency, including Sphere, the humanitarian system, donors, security, civil-military liaison and project cycle management
  • Exceptional coordination and interpersonal skills.
  • Training in situation analysis, needs assessment and project management.
  • Excellent written and oral communication skills; strong English skills are required.
  • Experience in cash programming is a plus.
  • Knowledge of the rules and regulations of the main donors (for example USAID / OFDA, DFID, ECHO, SIDA).
  • Proficiency in MS Office, MS Word, MS Excel and MS PowerPoint, Kobo
  • Fluent in English and French


Recommend your friend

Copyrights 2017. All rights reserved | Technology Partner: Indev Consultancy Pvt. Ltd