As Principal Project Officer, you will lead portfolio management, project administration, budget preparation and monitoring, and project processing activities related to loans and TA projects, and knowledge management. You will be assigned to projects, knowledge work, budget management, or other activities to cover assigned geographies within the sector or practice areas.
Lead portfolio management activities by: (i) developing and maintaining database of key performance indicators and project administration issues and actions; (ii) preparing or clearing consolidated and analytical portfolio management reports; (iii) ensuring that necessary actions are being taken by the concerned IS and AS without delay; and (iv) providing any stop gap support as necessary.
Lead the analysis and review of mission reports and aide memoires, progress reports, and other available project performance indexes on a regular basis and ensure quality, conduct special loan/TA review missions, and prepare country portfolio review missions and tripartite portfolio review meetings. Contribute to addressing project administration red flags for timely corrective actions.
Monitor and review the accuracy and consistency of data to ensure the quality of individual Project Performance Report, monitor, and analyze the team’s projection and performance on contract awards/disbursement, project completion report/technical assistance completion report programs, and make recommendations to achieve targets, when necessary.
Monitor data integrity and information in eOps, CMS, LFIS, SovOps and other portfolio related systems, working closely with relevant ADB departments and project teams to ensure data integrity.
Prepare portfolio analysis reports for effective communication both internally and externally.
Review and ensure the quality of the loan, grant, and/or TA processing and administration documents in the team/division, in accordance with the latest requirements, templates, and guidelines in ADB, for approval of the International Staff and Director.
Coordinate and provide inputs and feedback to sector office initiatives in project administration, reflecting the operational issues and experience from the team and executing agencies (EAs)/implementing agencies to ensure system improvement leads to more efficient portfolio outcomes.
Ensure compliance with the checklist on use of no objection procedure for loan, grants, guarantees, multitranche financing facility, policy-based lending, results-based lending, or any other newly introduced instrument’s quality.
Lead project administration tasks for assigned loans and TAs, especially in procurement and other project administration actions, and provide guidance to EAs on ADB’s procurement guidelines and policies.
Participate in project inception, review, mid-term review, special loan administration missions, and project completion review missions, as required.
Provide guidance to project processing staff in the preparation of project reports, Report and Recommendation of the President, and linked documents.
Lead project processing missions in designing project implementation arrangements, including procurement/disbursement procedures and project management set up, and review of financing plans.
Lead the preparation of annual portfolio management program (i.e., consolidates and prioritizes required project supervision missions), assess resource implications, and monitor achievement of program. Monitor progress and issues in budget utilization for efficient and effective resource use and ensure that deviations are properly accounted for and justified.
Lead undertakings of knowledge management products for the team and knowledge sharing.
Mentor and oversee administrative staff.
Perform other duties that may be assigned as reflected in the incumbent’s workplan.
Qualifications:
You will need:
Master’s degree, or equivalent, in engineering, economics, or related discipline; or Bachelor's degree in engineering, economics, or related disciplines and at least 5 years specialized experience relevant to the position can be considered.
At least 10 years relevant professional experience in project implementation, and at least 6 years of supervisory experience.
Excellent written and verbal communication skills in English is required.
Strong skills with computer-based applications including spreadsheets and word processing software.
Comprehensive knowledge of ADB’s operational processes and administration guidelines.
Ability to work with good analytical thinking and problem solving.
Ability to work with individuals from different cultural/national backgrounds.
