Procurement Analyst

UNOPS, Copenhagen, Denmark

Skill Required:, Finance and AccountsPolicy/ Advocacy and Campaign
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
13th January, 2020


Job Description

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization: UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - PG

  • Procurement Group (PG) is part of Implementation Practices and Standards (IPS) and is based at UNOPS HQ in Copenhagen. It leads the organization’s procurement practice and is responsible for: articulating strategy, policy positions and innovative solutions for procurement at UNOPS; enabling the operationalization and managerial oversight of UNOPS procurement activities through appropriate systems and reports; strengthening the knowledge, skills and career development of procurement practitioners; and leading the implementation of Sustainable Procurement across the organization.
  • As a central procurement resource for the United Nations system and its partners, UNOPS emphasizes efficient, transparent, cost-effective and sustainable delivery of goods, services and works, in line with public procurement best practices. On a yearly basis, UNOPS procures approx. USD 1 Bn worth of goods, services and works on behalf of our partners. These include a broad base of categories, including life-saving pharmaceuticals, mine action equipment, vehicles or road construction services.
  • The Procurement Analyst will be part of the Knowledge Management team at PG, which is a dynamic and diverse team mainly responsible for: procurement policy, procurement training, eProcurement, and business intelligence and reporting. Due to the scope of the team’s work, there is constant interaction and collaboration with other PG teams and key stakeholders, including UNOPS Regions and offices, and other HQ groups such as: IPMG, IPAS, HQCPC, IAIG, Ethics Office, PCG, ITC, FG, LG, etc.

Functional Responsibilities

The Procurement Analyst will report to PG’s Knowledge Management Team Manager and will be responsible for the following areas of work:

Procurement policy and knowledge management

  • Support in the development and continuous improvement of procurement policies, processes and templates, ensuring that UNOPS adopts best practices aligned with business requirements.
  • Track, monitor and analyse compliance indicators, and approved policy waivers and exceptions.
  • Support the Vendor Review Committee (VRC) Secretary in processing vendor sanctions processes, including preparing Notices of Administrative Action, VRC meeting minutes, letters to vendors, updating oneUNOPS/UNGM information, etc.
  • Assist the Team Manager and the Policy and Training Specialist in the coordination of internal and external audit work.
  • Create case studies, posts and other knowledge products for procurement practitioners.
  • Coordinate the translation of policy and knowledge management products in the three official languages.
  • Manage the procurement email inbox.

Procurement training

  • Support the Training Specialist on the development and delivery of procurement training courses for UNOPS personnel identified in the Procurement Training Strategy, including the Procurement Operations Training in field locations.
  • Assist in the coordination and logistics of procurement training courses.
  • Track and monitor procurement training data from the Learning Zone, including compliance of mandatory courses.
  • Support in the roll out of the “Doing business with UNOPS” course for vendors.

 eProcurement

  • Contribute to develop, enhance and implement eProcurement systems, including: eSourcing, oneUNOPS contract management and supplier performance evaluation modules, e-reverse auction, etc.
  • Create user guides, FAQs and other support materials on eProcurement systems.
  • Manage the eSourcing Helpdesk for vendors.
  • S/he may also need to perform other related duties as required. Education/Experience/Language requirements

Education

  • Advanced Degree preferably in Procurement, Supply Chain Management, Business, Administration, Law, Economics, or related field.
  • University degree (bachelors/first level) in related fields with additional 2 years of relevant working experience may be considered in lieu of a Master’s degree.
  • Procurement certifications
  • Completion of UNOPS courses designed for procurement officials available on the Learning Zone will be considered an asset, including: Procurement Operations Training, Ethics and Fraud Prevention in Procurement, Sustainable Procurement online course.

Experience

  • At least 2 years of demonstrated procurement experience.
  • Proven knowledge of UNOPS procurement systems, including oneUNOPS and eSourcing.
  • Experience working at a UNOPS field office will be considered an asset.

Language skills

  • Fluency in written and oral English is a requirement
  • Knowledge of French and/or Spanish is an advantage

Source:https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=19057#4


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