As a Procurement Analyst, you will be part of the CSU. CSU's responsibilities regarding consulting services include: (a) providing policy advice on consulting services to user departments; (b) advising on consulting services transactions during project design and implementation; (c) processing and approving consulting services transactions as specified in consulting services guidelines, and related sections of ADB's Procurement Policy, Procurement Regulations for ADB Borrowers, and associated staff instructions; (d) preparing, negotiating, and amending contracts for consulting services; (e) reviewing, revising, and advising on principles and procedures for consultancy, and preparing guidelines, manuals and handbooks on consultant recruitment and management; (f) maintaining the ADB Consultant Management System (CMS) and proposing design enhancements to improve transactional efficiency; (g) maintaining data and records on consultants and consulting contracts; (h) participating in interagency engagement on consulting services and procurement issues; (i) actively participating in consulting services improvement and efficiency projects, including conducting selected studies; (j) reviewing and administering the performance of ADB's consultants and consulting contracts; (k) supporting the resolution of disputes and complaints that may arise during consultant recruitment and contracting; and (l) designing and delivering trainings, knowledge materials, and outreach to internal and external clients on multiple aspects of consultancy procurement.
Work independently on all or a combination of the following tasks and clearly defined areas, depending on the assignment/instructions from supervisors, which may include but not be limited to:
be a knowledge focal on best practices in the recruitment and management of consultants;
help design and deliver multimedia training, knowledge products, and outreach on subjects such as consultant recruitment planning, preparation of terms of reference and cost estimates, recruitment methods, contracting, change management, and dispute resolution;
support performance audits of completed consultant engagements for the purpose of internal capacity building and compliance;
evaluate and prepare individual consultant recruitment requests for approval of offer against standard operating procedures, ensuring complete and compliant documentation, undertake necessary due diligence, and assess against the proposed job family and grade;
support the technical evaluation process for consulting firm selections, including participating in Consultant Selection Committee (CSC) meetings and providing proposal compliance checking and technical due diligence to the CSC Chair for decision;
evaluate financial proposals of consulting firms during initial procurement, ensuring computational accuracy, making adjustments following standard operating procedures, preparing an evaluation report and debriefing notes, and flagging nonstandard issues to supervisors for decision;
prepare and finalize personnel schedules and cost estimates and provide advice to the lead negotiator on all other contractual matters during contract negotiations with consulting firms;
input consultant contract and variation details into CMS and/or the ADB “Integrated Disbursement System (IDS)”, and within service standards;
evaluate and prepare contract variation requests for approval against standard operating procedures, ensure complete and compliant documentation, evaluate personnel and cost estimate changes, improve nonstandard issues where necessary to supervisors for decision, and process compliant requests accurately and within service standards;
provide advice to clients on debriefings, disputes, complaints, or performance-management issues that may arise between ADB and consultants, promote complex issues to supervisors for decision;
review consultant performance evaluation reports (PERs) and post-assignment questionnaires (PAQs), improve performance or conduct concerns for decision following standard operating procedures, support any necessary special committee meetings to decide on final performance rating, and process and archive compliance reports within service standards;
support the review, design, and testing of enhancements to related IT systems, including CMS and IDS, and propose enhancements to improve the efficiency and quality of these systems based on own experience;
be the system administrator in CMS and IDS for ad hoc requests, reports, and other configuration tasks related to consultancy;
help compile data and make inputs to regular and ad hoc reports and statistical exercises by CSU, including support to the unit's management dashboards;
maintain procurement and contractual data and records following organizational and divisional record management policies;
assist one or more designated procurement specialists with consultancy procurement, including with all aspects of TA firm consulting selections.
Qualifications
You will need:
At least a Bachelor's degree in human resource management, procurement, supply chain management, business administration, commerce, project management, accounting, audit, law, public administration, information technology, international relations, communications, or related fields. Candidates with advanced credentials such as accreditation by CIPS, CIPD, PMI, PRINCE2, CPA, CMA, bar admission, or CFE is an advantage.
At least 5 years of relevant professional experience in an area of work that involved providing professional services to clients, managing projects, delivering training, reviewing documents, and/or engaging consultants or service providers.
Demonstrate self-reliance and autonomy on assigned tasks and to undertake accurate analysis and computations.
Navigate competing demands with efficiency with precision, remain organized.
Experience delivering clear and concise messages across formats in English.
Interpersonal skills to communicate and liaise effectively with internal and external clients and consultants from over diverse nationalities, and ability to work constructively in multicultural teams.
Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint, and SharePoint).
