Procurement Assistant

WHO - World Health Organization, Freetown, Sierra Leone

Skill Required:, Business Development/ Resource Mobilization
Preferred Experience: 
7 to 10 Year
Closing Date for Applications: 
17th November, 2018

Job Description


The Provision of Essential Supplies and Equipment and procurement of services to support WHO's collaborative programmes the requirements of which are timely delivery.


Under the supervision of the Operations Officer, the Procurement Assistant will perform the following duties: Receives and reviews purchase requests for goods and services from Requestors (in Technical Units) for clarity, compliance, detail, completeness, and obtains additional information considered necessary;Compiles lists of sources of procurement (supplier database), to request for quotations and proposals for bids and liaises with potential suppliers;Reviews and performs analysis of responses from suppliers as required by WHO rules. Compiles and analyzes information contained in quotations or proposals to select the most competitive supplier;Prices Requests for Price Estimate (RPE) when using the Procurement Module of Global Management System;Tracks the status of requisitions and updates procurement tracker;Monitors and receives shipment documents and liaises with logistics and requestors;Responses to Requestors and Suppliers enquiries about status of orders, charges and cancellations;Liaises with counterparts in the Regional Office, at HQ/Geneva and brings any problem that might need the support of the Global Service Center (GSC);Liaise with the receiving unit and coordinate the completion of the supplier performance evaluation and upload it in the PO ECM;Acts as secretary of the local procurement committee; Performs other duties and responsibilities as directed by the Supervisor.



  • Essential: Completion of secondary education or equivalent. Additional training in business administration and management procedures would be an asset.
  • Desirable: Higher education an asset; Training in Procurement and Supply management in WHO or UN system will be an advantage.


  • Essential: At least 8 years' experience in general Supply work. Some experience in Import and Export Business.
  • Desirable: Experience of purchasing in an ERP such as Oracle e-business environment will be an asset.

Skills: Ability to identify various categories of supplies and equipment to facilitate procurement.- Ability to acquire (and apply) a sound knowledge of policies, practices and procedures connected with assigned duties;- Ability to work with minimum supervision;-Ability to use systems pertaining to the treatment and processing of procurement such as the WHO Global Management System (GSM). -Ability to use standard Office software such as Word, Excel and PowerPoint.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Ensuring the effective use of resources

Use of Language Skills

  • Essential: Expert knowledge of English.
  • Desirable: Intermediate knowledge of French.


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