Procurement Assistant

DRC, Sarajevo, Bosnia-Herzegovina

Skill Required:, Business Development/ Resource MobilizationFinance and Accounts
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
19th June, 2020

Job Description


Like many other states in the broader Mediterranean area, since February 2018 Bosnia and Herzegovina has been seeing an exceptional and increasing number of large-scale movements of refugees, migrants and asylum seekers. There had been over 20.000 detected refugee and migrants arrivals to Bosnia and Herzegovina as a one of the main countries of the Central Mediterranean Routes – South East and Eastern Europe. Among those migrants, whose intended final destination are the EU member states and Bosnia and Herzegovina, a vast majority originates from conflict-affected countries and many are in need of international protection and are, as such, Persons of Concern (PoCs) to DRC and potential donors.

The decisions to close borders between different European states in the early 2016 have created domino effects: people are abruptly halted, stranded in no man’s lands, in need for humanitarian assistance. For this situation, there are still gaps and challenges requiring additional intervention, particularly related to the protection of the most vulnerable population, including women and children.

Danish Refugee Council BiH, as an implementing agency, is framing a response related to improving the access of the EVI refugees, migrants and asylum seekers to health care, as well as to improving their general living conditions during their stay in Bosnia and Herzegovina, through the activities of Emergency Response Related to Health Care and Protection.

DRC's objectives in the Western Balkans/Bosnia and Herzegovina

This project will contribute to a protection-sensitive response to the humanitarian needs of refugees, migrants and asylum seekers (hereinafter Persons of Concern – PoCs) in a mixed migration context in Una-Sana Canton (USC) and Sarajevo, Bosnia and Herzegovina (BiH). The activities are a part of the wider response of UN agencies, NGOs, the BiH Authorities and other actors, and the Action “Humanitarian response to the needs of refugees, asylum seekers and migrants in Bosnia and Herzegovina” funded by ECHO through UNHCR.

The specific objectives of the proposed project:

Reception conditions improved

  • Services for persons with specific needs provided
  • Firstly, the project will work to ensure access for PoCs in USC and Sarajevo to primary health care, secondary health care, medical response to sexual and gender based violence (SGBV), health sector related community outreach, and access to needed medical supplies. To achieve this, the project will work to provide health care services to PoCs through mobile medical teams (engaged through local health institutions) and referral.
  • Secondly, the project will enhance the overall protection environment through regular presence in the field as part of inter-agency mixed-mobile teams, regular profiling exercises, the provision of information and counselling, as well as the identification of vulnerable persons with specific needs and subsequent referral to appropriate services. For example, the identification and referral of unaccompanied and separated children (UASC) – following the appointment of a legal guardian - and victims of SGBV to protection sensitive accommodation.
  • Finally, the project will ensure proper follow-up of especially vulnerable individuals in need of appropriate services through individual case-management in accordance with global guidelines and procedures.
  • Basic functions: The Procurement Assistant is responsible for preparing financial spreadsheets, reports and proposals for the use of Finance Officer. He/she is also responsible for providing support to the Finance Officer in recording and retrieving financial details of the organization including maintaining financial records, processing payments and cash handling. He/she is also responsible for providing support to the Project Officer in realisation of tasks related to maintain registry, general services and filing of administrative, financial and project records in line with DRC and donor policies and practices.
  • Reference: The Procurement Assistant refers directly to the Head of Support Services and Procurement Officer and works in close cooperation with them.

Specific duties and responsibilities:

Implementation activities of the The Procurement Assistant are related to the following:

Key Responsibilities:

  • Work closely with the Head of Support Services and Procurement Officer to ensure smooth operation of all procurement matters;
  • Support the Head of Support Services and Procurement Officer by inputting into sales and purchase ledgers from source documents;
  • Preparing purchase orders to invoices;
  • Contributes to the development of procurement documentation, including acquisition plan, procurement schedule, request for offers and evaluation plan,
  • Conducts a comparative analysis of supplier prices, reviews and evaluates performance of suppliers,
  • Assist in production of procurement statements and applications, preparation of spreadsheets, ad hoc and periodic reports and correspondence as required;
  • Submits final invoices to the Finance Department,
  • Ensures that the highest possible professional standards are maintained in relation to confidentiality, probity and ethical conduct
  • Assist with the end/beginning of year preparation and procedures;
  • Support the Project Officer in realisation of tasks related to maintain registry, general services and filing of administrative, and project records in line with DRC and donor policies and practic
  • Any other duties that may be deemed appropriate to this role;

Qualifications & experience required:

  • Bachelor’s degree in Economics, Business Administration, Accounting, Management or related field;
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel);
  • Familiarity with the UN system and previous experience is considered an asset;
  • Fluency in English and the languages of B&H with proper drafting and presentation skills;
  • Excellent computer skills (especially Microsoft Office applications);

Work Experience

  • Minimum 1 year of relevant job experience;

In this position, the candidate is expected to demonstrate DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with DRC’s vision and values.


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