The objective of the Division of Business Operations (BOS) is to support the work of WHO in the European Region through delivery of services within the areas of human resources, finance, contracting and procurement, legal advice, information & communications technology, printing, security, facilities management, fixed assets, conference support, travel and transport,safeguarding personnel and staff wellness and well-being. As an enabling function, the division enhances the productivity of the health technical programmes and country offices while at the same time overseeing accountability, transparency and compliance with WHO administrative rules and regulations. The BOS division strives to strengthen the capacity of WHO/Europe to react in an agile way to external and internal changes. The division projects are designed to increase productivity, ensure financial sustainability of the region's structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being.The Procurement Unit plans, coordinates and manages procurement of goods and services, timely and cost effective provision of medical and non-medical supplies equipment and services, forhealth collaborative programmes, as well as emergency operations during epidemic, man-made and / or natural disasters.
Duties: To ensure timely and effective procurement of goods for WHO/Europe, while ensuring integrity of the process, efficiency, timeliness and service to clients. Under the supervision of the EURO Regional Procurement Officer, the incumbent:
Assists Procurement Initiators with planning procurement for the Goods needed for the implementation of WHO projects.
Responds to queries on procurement policy and processes to achieve timely and cost-effective purchases. Escalates complex issues to the Regional Procurement Officer.
As delegated by the Regional Procurement Officer, supports tender processes the preparation and request for bids for goods, evaluation of offers, conduct negotiations as required with counterparts, follow-up on purchase requests placed with the Global ServiceCenter (GSC). and executes purchase contracts.
As delegated by the Regional Procurement Officer, reviews procurement processes to ensure overall compliance with operating procedures using the ERP system and other tools; assists in providing procurement status reports, data and statistics in accordance with procurement procedures. Reports the trends and common issues to the procurement officer.
Reviews Goods purchase requisitions in the ERP system, drafts Purchase Orders (POs), sends them to GPL for PO finalization,and dispatches approved POs to Procurement Initiators.
Reviews, processes, or dispatch Requests for Price Estimates (RPEs) for Goods. Conducts market research, past PO datachecks, or issue tenders to price RPEs.
Assists Procurement Initiators with contract management to ensure timely delivery of ordered Goods, timely PO amendments, and effective dispute resolution.
Provides staff training on procurement of Goods.
Acts as a team assistant to manage various administrative duties.
Performs all other related duties as assigned.
Required Qualifications: Education
Essential:
ompletion of secondary school or equivalent.
Experience: Essential:
A minimum of 5 years' working experience in the area of procurement,supplies, and logistics.
Skills:
Fair knowledge of procurement of Goods.
Service-oriented and attention to detail.
Clear communication in both writing and speaking.
Ability to manage and prioritize own's work and adapts as required.
Remain productive even in a changing environment.
Works collaboratively with team members and counterparts.
Emotional intelligence: Ability to identify and manage one's own emotions, as well as helping others to do the same.
Language Skills: Essential:
Expert knowledge of English. Expert knowledge of Turkish.
