All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties:
In compliance with procurement rules and procedures, support the related procurement activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
Apply UNHCR's sourcing & procurement strategy when planning and/or purchasing commodities and services.
Liaise with relevant clients, prepare short, mid and long-term procurement plans.
Examine purchase requests to ensure conformity and liaise with requesters when necessary.
Prepare and issue Requests for Quotation as well as formal tender documents, when and if required.
Actively support Evaluation Committees within the AoR.
Produce bid tabulations and prepare Purchase Orders for approval.
Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
Liaise with relevant suppliers and address inquiries within the AoR.
Provide information on all procurement activities within the AoR.
Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable.
Maintain accurate and comprehensive records on procurement activities and provide reports and updates periodically, and on request. Compile statistical information on procurement related matters that will assist in decision making.
Oversee and provide guidance on procurement by Partners, as well as evaluation of Partners' procurement capacity. Participate in Multi-Functional Teams (MFTs) formally reviewing Partners' qualification.
Support CBI activities within AoR.
Disseminate and promote UNHCR's global policies, standards and guidance on procurement management.
Minimum Qualifications:
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Minimum Qualifications:
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Language Requirements:
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
